Health System Specialist - Executive Assistant

Job Title

Health System Specialist
- Executive Assistant

Duties include but are not limited to the following:

• Developing business plans in collaboration with service chiefs under the Associate Director, including assistance with facility-level business planning.
• Preparing reports that may involve data analyses affecting space expansion, recovery/renewal initiatives, PPE data analysis in Logistics, and Occupational Safety and Health community/VISN safety concerns.
• Compiling final reports including comprehensive analyses, noting discrepancies and planned initiatives for effecting remedial actions.
• Establishing process controls to ensure recommendations and actions are completed as approved.
• Implementing resolutions after concurrence of leadership on facility issues/concerns that may arise affecting administrative services and/or clinical services.
• Monitoring action items within the organization to remedy problems and ensure risk management, including suspense items with short turn-around times from VISN, Central Office, and congressional staff requests.
• Identifying problems involving new or revised policies or procedures and bringing them to the attention of executive leadership for appropriate action.
• Assist the Associate Director with preparing performance for all direct reports.
• Reviewing and editing outgoing correspondence by administrative services prior to the signature of the Director.
• Preparing issue briefs, memos, and other written documents utilizing VA standards.
• Coordinating meetings, agendas, and taking minutes for committee meetings.
• Creating databases that support benchmarking of data including financial data, patient population, and workload.
• Communicating directly, and on behalf of the Associate Medical Center Director, with service chiefs, program managers, executives, external review boards, Veteran and political organizations, and others on matters related to programmatic initiatives.
• Assisting with facility reports and responding to organization correspondence, including acting as a liaison or handling communication with persons and/or groups within and outside of the organization.

Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule:

Monday through Friday - 7:30 a.m. to 4:00 p.m.

Telework:
This position may be authorized for telework on an Ad-Hoc basis only.

Virtual:
This is not a virtual position.

Position Description/PD#:
Health System Specialist
- Executive Assistant/ PD147630 and PD146110

Relocation/Recruitment

Incentives:

Authorized.

Critical Skills Incentive (CSI):
Not approved.

Permanent Change of Station (PCS):
Not authorized.