Office Administrator

Job Title:

Office Administrator

Job Description

We are seeking an Office Administrator who will serve as the operational backbone of our Salt Lake City location. This role supports purchasing/vendor relationships, new hire onboarding, and facilities and administrative needs. The Office Administrator ensures a professional, organized, and welcoming workplace environment, acting as the primary point of contact for office administration, purchasing, visitor management, facilities coordination, and general office operations.

Responsibilities

+ Manage daily operations of the office to maintain a clean, organized, safe, and efficient work environment.

+ Serve as the primary point of contact for office purchasing, including ordering supplies, food, beverages, and other materials.

+ Maintain inventory levels of office and break room supplies, ensuring all common areas are fully stocked and organized.

+ Place purchase orders, track shipments, communicate with vendors, and follow up on outstanding orders or delivery issues.

+ Coordinate general site management activities, partnering with vendors, facilities personnel, and internal departments to resolve office-related needs.

+ Handle front office responsibilities including answering calls, greeting visitors, receiving deliveries, and providing general administrative support.

+ Welcome visitors, vendors, and guests, ensuring compliance with visitor management and security protocols.

+ Assist the Human Resources Business Partner with new hire preparation and onboarding activities.

+ Support planning, coordination, and execution of training sessions or other site events as directed.

+ Ensure the office environment remains clean, professional, organized, and welcoming.

+ Assist with coordination of maintenance or repairs, including Environmental Health and Safety concerns.

+ Support various administrative, operational, and special projects as assigned.

Essential Skills

+ High School Diploma or GED.

+ 4-5 years of office administration experience, preferably in a manufacturing environment.

+ Excellent organizational skills with the ability to prioritize and take initiative.

+ Demonstrated commitment to customer service with a professional and friendly attitude.

+ Proficiency in internet skills, including use of email, group messaging, and digital data collection.

+ Effective oral and written communication skills.

+ Attention to detail, accuracy, flexibility, reliability, and teamwork.

+ Experience in a fast-paced office environment, meeting multiple deadlines.

+ Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident).

Additional

Skills & Qualifications

+ Associates or Bachelors degree in Business Administration or a related field.

+ Previous experience supporting office operations within a manufacturing environment.

+ High proficiency in Google Suite and MS Office (Excel, Word, PowerPoint).

+ Capability for critical thinking and problem-solving.

Work Environment

The position is fully onsite, Monday through Friday, at the office in Salt Lake City, Utah. The work environment is primarily office-based, involving extended periods of sitting while working at a reception desk or workstation. The role requires frequent walking throughout the office and facility, and the ability to regularly lift, carry, and move materials weighing up to 25 pounds. Standard office equipment such as computers, printers, copiers, scanners, and telephones are frequently used.

Job Type & Location

This is a Permanent position based out of Salt Lake City, UT.

Pay and Benefits

The pay range for this position is $58240.00 - $66560.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Incentive Bonus Plans Medical, Dental, Vision benefits 401K with Company Match 10 Paid Holidays Generous Paid Time Off Packages Employee Stock Purchase Plan Paid Parental & Family Leave

Workplace Type

This is a fully onsite position in Salt Lake City,UT.

Final date to receive applications

This position is anticipated to close on Oct 2, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on…