Senior Administrative Coordinator

Senior Administrative Coordinator

Make an impact behind the scenes of groundbreaking research. Join the Human Research Protection Program (HRPP) as a Senior Administrative Coordinator and play a vital role in supporting ethical, high-quality human subjects research. In this dynamic position, you'll partner with investigators, study teams, committee members, and organizational leaders to coordinate critical administrative and operational functions across the Institutional Review Board (IRB), Research Integrity, and Research Conflict of Interest programs.

This is an exciting opportunity for a highly organized professional who thrives in a fast-paced environment and enjoys balancing complex priorities. You'll manage calendars, coordinate meetings and communications, track key initiatives, support payroll and operational processes, and serve as a trusted resource to stakeholders across the organization. Your work will directly contribute to the efficiency, compliance, and success of research programs that advance healthcare and improve lives.

If you are detail-oriented, proactive, and passionate about supporting meaningful work, we invite you to join our team.

Work Schedule

• Hybrid role – Position requires on-site presence typically 3 days a week in office and two remote days. The office is located at the Gardner Transformation Center.
• Core business hours:
  Monday–Friday, 8:00 a.m. – 5:00 p.m.

Essential Functions

• The Administrative Coordinator
  - Senior works closely in a proactive manner with their assigned group or leader(s) and serves as a liaison with other internal and external stakeholders.
• Under the direction of the leader(s), caregiver may be assigned special projects and may lead out on teams and initiatives with associated deliverables. Work is often cross functional and may involve multiple facilities, sites, and/or service lines/departments.
• The Administrative Coordinator
  - Senior provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs both by the leader(s) and meeting support.
• May be responsible for department day to day operations and goals that relieve and assist the leaders of routine project or advanced administrative duties.
• The Administrative Coordinator
  - Senior may supervise other Administrative Coordinators.

Skills

• Department Management
• Calendar Management
• Schedule Management
• Travel and Expense Management
• Scheduling
• Meeting Management
• Outstanding Organizational Abilities
• Answering Telephones
• People Management
• Office Administration
• Organizing

Required Qualifications

• Demonstrated experience supporting a director, multiple managers or functional area in an office setting
• Demonstrated organizational and time management skills, ability to prioritize tasks, and attention to detail
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
• Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar

Preferred Qualifications

• Prior experience in a human research-related role is strongly preferred, with demonstrated knowledge of clinical research processes, study coordination, and regulatory requirements.
• Associate degree. Education must be obtained through an accredited institution. Degree will be verified.
• Experience working in a healthcare setting.
• Experience with spreadsheets and presentation software.
• Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others).

Physical Requirements

• Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and…