Office Administrators

Details

Open Date 10/02/2026

Requisition Number PRN
46390B

Job Title Office Administrators

Working Title Office Administrators

Career Progression Track P00

Track Level P3 - Career, P2 - Developing

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday–Friday, regular business hours, with occasional evening work for lectures and events. This is an in‑office position.

VP Area Academic Affairs

Department 00089 - English

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $48,000-$52,000

Close Date 12/02/2026

Priority Review Date (Note - Posting may close at any time) 10/19/2026

The College of Humanities seeks an Administrative Professional to support the departments of English and Writing & Rhetoric Studies . This role contributes to the day-to-day operations of these units by providing a combination of administrative coordination, transactional support, and problem‑solving.

Working closely with department leadership and administrative partners, this position helps ensure efficient, accurate, and responsive support across a range of academic and operational activities.

Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.

Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May be responsible for managing office budget and contract/price negotiations with vendors. May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

• Process reimbursements, honoraria, and travel for faculty, students, and guests

• Support purchasing and reconciliation activities, including use of university systems (e.g., UShop, PCard)

• Maintain organized records and assist with basic budget tracking

• Prepare graduate student teaching offer letters

• Process personnel transactions (ePAFs) and support semester hiring processes

• Coordinate with HR and payroll offices to ensure timely processing

• Coordinate administrative aspects of faculty hiring

• Support review processes (e.g., retention, promotion, tenure) by managing materials and communications

• Serve as a point of contact between faculty and administrative offices on matters such as leave, retirement, and related processes

• Coordinate facility and maintenance requests and serve as liaison with campus service units

• Assist with office space assignments, access, and general office logistics

• Support front office operations and maintain shared resources and equipment

• Assist with scholarship coordination and related administrative processes