Scheduling Manager

Scheduling Manager

Supervisor:
District Manager - Main Library

FLSA Classification:
Exempt

Salary Grade: 33

Compensation: $39.72/hour, $82,617.60/annual;
Salary commensurate with experience

Open:
September 4, 2026

Closes:
September 18, 2026

Note:

This position is currently open to regular part-time and full-time employees of the Salt Lake City Public Library only.

The Salt Lake City Public Library connects all people to free resources, knowledge, and one another to build a thriving community. Across nine locations and through outreach citywide, we are working toward a Salt Lake City where everyone belongs, where knowledge and opportunity are shared by all, and where our connections to one another make the whole community stronger. Guided by our 2026–2034 Strategic Plan, staff advance this work through four priorities: creating belonging through access, reading and literacy for all, strengthening civic life, and building the capacity to sustain our impact.

Library employees are stewards of this vision in every interaction. They bring joy to their service, treat every person with dignity, act with courage and good judgment, and work as one team across the system. People who thrive here believe a library is more than a place to find information; it is a place where a community comes to know itself.

The Scheduling Manager owns staffing coverage across every Salt Lake City Public Library location. This is a new, systemwide role created to bring scheduling together into one coordinated function, so locations get consistent, reliable coverage without each one having to solve staffing gaps on their own.

Reporting to the District Manager of Main, the Scheduling Manager administers the Library's scheduling software, builds and maintains master schedules across all locations, determines replacement guidelines, coordinates the substitute pool, and establishes, trains and manages the Library's full-time and part-time floater staff. The role is the single point of accountability for making sure every location is staffed appropriately, every day, and that schedule data is accurate enough to inform staffing decisions system-wide.

• You are organized and detail-oriented. Juggling ten-plus locations, dozens of schedules, and last-minute call-outs doesn't rattle you.
• You are a systems thinker. You can see how one location's staffing gap connects to another's surplus and can solve for the whole system, not just the loudest request.
• You are calm under pressure and an early riser! Call-outs happen at 6 a.m. You handle them without drama and get coverage sorted.
• You’re a natural communicator, and fair-minded. Branch managers, floaters, and substitutes all trust that you'll treat them consistently.
• You are comfortable with software and data. You don't need to be an engineer, but you're not afraid of a scheduling platform's back end, and you can pull a report and know what it's telling you.
• You believe good scheduling is a quiet form of respect for staff's time and for an exemplary patron experience.

• Serve as the Library's system administrator for scheduling software, including configuration, user access, integrations, and troubleshooting.
• Build and maintain master schedules for all locations, ensuring adequate coverage against published service hours and demonstrated demand.
• Establish systemwide scheduling standards, templates, replacement guidelines and request/approval workflows that location managers can rely on and know they will be use consistently.
• Partner with People and Strategy on how scheduling data connects to HRIS and payroll systems, maintaining accurate and audit-ready records
• Help the District Manager create back up systems to ensure when the person filling this position is off things run smoothly

• Manage the Library's substitute pool: recruitment, onboarding logistics and training, availability tracking, and day-to-day assignment.
• Directly manages the full-time and part-time floater staff, including their schedules, location assignments, and workload balance across the system.
• Build a rapid-response process for unplanned absences so locations get coverage confirmed as early in the day as possible.
• Track substitute and floater utilization to identify chronic gaps, over-reliance on any one person, or locations that need additional permanent staffing.

• Partner with locations to…