Contract Administrative Specialist

Contract Administration Specialist I

The Contract Administration Specialist I is responsible for service areas that create and improve process and procedures in physician contracting that assist in timely contract requests, extensions, amendments, and terminations. This position assists in the timely development of contract documents, which reflect the intent of the parties to the agreement, current legal/regulatory standards, and terms and conditions appropriate to organization strategies.

This position contributes to the oversight and management of hospital physician contracts and serves as a liaison between the Hospital Division and the Medical Group with regard to employment and independent contractor service agreements.

This position acts with minimal supervision. The incumbent uses independent judgment in composing correspondence, prepares reports and analysis, determines the level of confidentiality of information, schedules meetings and appointments between appropriate parties as necessary, and makes many complex and routine decisions daily within the scope of policy guidelines. This position provides support to manage the contract lifecycle, customer service, and analysis to operations for a group of assigned provider specialties.

Typically, this position performs analysis on moderately complex requests, projects, or issues following established procedures, under supervision.

• Serves as primary contact and resource to Contract Administrators for a designated portfolio of contracts. Coordinates and manages the contracting process for a contract portfolio including the development, amendment, and termination of contracts. Assists facilities in resolving contract-related issues. Advises Contract Administrators and other Intermountain colleagues of regulatory and policy requirements related to contracting and the contracting process.
• Coordinates the amendment/extension or termination of contracts with the respective Contract Administrator, including the development of language to address specific issues/concerns if necessary, for appropriate administrative and/or legal review.
• Provides notification to Operations Officers of approaching expirations of/expired contracts in a timely manner and on a regular/consistent basis. Researches expired contracts and initiates action to resolve (either by amending/extending the contract, or terminating it).
• Develops contracts, amendments and extensions using approved templates. Drafts language to address unique situations/concerns for review by Manager or Director. Assures proposed contract changes are appropriately reviewed and approved.
• Coordinates the contract signature process with the respective region's contract liaison to assure timely direction regarding the contract is executed (or appropriate alternative direction is provided) and to support the process of communicating information regarding the new contract, or contract changes to the appropriate facility departments.
• Coordinates with recruiters, operations officers and managers in the preparation and provision of draft contracts for their use with physicians who are/will be providing services to, or for Intermountain. Updates the database to assure that accurate and current information regarding physician contract status is available.
• Coordinates and assists Payroll and Human Resources in resolving contract-related issues. May coordinate and facilitate the payment to, or repayment by, the physician of signing bonuses, moving expenses, asset purchases and other negotiated reimbursements or payments. Prepares, presents for review, and sends out letters of intent, notices to terminate employment, confirmation of physician compensation / employment as requested by lending institutions, letters allowing exceptions to the contract, etc.
• Coordinates across IHCHS boundaries (i.e. regions, divisions, facilities, etc.) when a contract involves multiple IHCHS organizational units while maintaining respect for confidential information including physician compensation, benefits, disciplinary action, recruitment and credentialing information.
• Maintains awareness of the legal and operational ramifications that changes to contract language may have to the contract, other provisions in the specific contract or in the implementation of the contract to assure changes do not negatively impact other aspects of the contract. Maintains a broad understanding of employment and independent contractor agreements, compensation methodologies and physician benefits and general tax information relating to moving expenses and signing bonuses.

This position is responsible for facilitating the development and execution of contracts under the supervision of the Director of Physician Contracting. These responsibilities include the drafting, implementation, tracking and updating of medical service contracts for Intermountain Healthcare and maintaining appropriate records of these activities. This position…