Tradeshow Coordinator

Position Overview

Freezing Point is the fastest growing frozen beverage company in the US and the maker of Frazil, 100% Juice Frazil, Frazil Energy, and Café Tango! We are a growing, high-performance team in search of a Tradeshow Coordinator.

Sales Operations

Salt Lake City, Utah

$60,000 - $70,000 / year

• Acting as primary team contact for show submission.
• Gathering sufficient information before presenting to CRO/MSE for decision on participation.
• Maintaining up to date tradeshow calendar.
• Handling all logistical elements leading up to trade shows, including:
  • Registration
  • Show Deadlines
  • Booth Selection
  • Booth Renewal
  • Allowances
  • Materials Request Forms
  • Outbound BOL review and pallet verification
  • Return BOL generation
  • Show specific fees (electrical, water, A/V, internet, drayage, etc.)
  • Name Badge requests
  • Financial paperwork such as Certificates of Insurance
  • Advertising (company descriptions, personnel photos, etc.)
  • Association specific memberships
  • Any other show specific paperwork
• Travels to and acts as primary foreman for Frazil’s 4-6 highest profile shows each year, overseeing booth construction ahead of show and tear down following the show.
  • NRA (restaurants) Show (third weekend in May, annual)
  • SNA ANC (second week of July, annual)
  • NACS (first week of October, annual)
  • IAAPA (week before Thanksgiving, annual)
• Records spending and keeps track of tradeshow budget, including looking for opportunities to cut costs when possible.
• Researches and recommends potential shows.
• Manages Freezing Point’s tradeshow assets including banners, booth setups, light boxes, furniture, etc.
• Helps warehouse team check in return shipments.
• Manages personnel calendars, including temporary workers.
• Provides analysis on show effectiveness (cost vs ROI in machine contracts).
• Works with marketing on booth design & improvements.
• Researches and recommends local lodging options, transportation options, and entertainment options for show personnel on a per show basis.
• Other duties as assigned.

• 4+ years of logistics experience (event-planning as a bonus).
• Background working with logistics companies / exhibitors’ services companies (GEM, Freeman).
• Background working with shipping companies (package delivery companies like UPS/Fed Ex and freightliners like Old Dominion/CR England).
• Excellent communicator, comfortable interacting with internal stakeholders (including company executives) and customers alike.
• Proficiency with Microsoft programs (Excel especially).

• Spanish language proficiency.
• Food / Beverage industry specific experience.
• Bachelor’s degree in Event Planning, Logistics/Supply Chain, or related field.
• Familiarity with Hub Spot or similar CRM tools.

• You have a passion for details. You enjoy task-based work and can handle lots of "little things" while maintaining accuracy and output.
• You are a strong team player with a collaborative work style. You help before you criticize and always look to find the common ground.
• You have excellent communication skills. You are a natural born communicator and are comfortable communicating in writing, over the phone, and in person. You keep calm when tensions rise and can deescalate as needed.
• You know how to manage your time, and to ask for help when you need it.
• You partner closely with the service operations, logistics, and sales team managers to ensure service delivery needs are met.
• You are a self-starter (work will come from your own management of show deadlines for 150+ trade shows)
• You are Adaptable (be able to fix a show problem on the fly)

• Active physical work that includes the ability to lift, carry, push, and/or pull up to 100 pounds on a regular basis.
• Continuously walking, standing, stooping, bending, kneeling, and reaching in all directions.
• Work is primarily indoors, in an office setting and a warehouse.
• Ability to see, read, and/or create floor plans, drawings, and/or show site specifications.
• Frequently communicate with team members via email, phone, and in-person interactions.
• Onsite position is Salt Lake City, UT, may have some travel of