Regional Administrative Coordinator ("Coordinador Administrativo Regional

Position Purpose

Provide comprehensive administrative and operational support to the Vice President of Hotel Operations and Regional Leadership Team across four Utah hotel properties. This position is responsible for coordinating executive calendars, meetings, travel, reports, communications, and special projects while serving as a liaison between regional leadership and hotel teams. Responsibilities also include supporting human resources, finance, and operational initiatives, maintaining confidential information, and ensuring the efficient execution of administrative functions.

This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast‑paced hospitality environment.

• Executive & Regional Administrative Support
  • Support regional leadership across four Utah properties by providing administrative and operational support to the Vice President of Hotel Operations and Regional Leadership Team.
  • Coordinate calendars, meetings, travel arrangements, and logistics for regional leaders.
  • Prepare executive reports, presentations, meeting agendas, and supporting documentation.
  • Coordinate regional leadership meetings, conference calls, and special events.
  • Track projects, action items, and follow‑up tasks on behalf of the Vice President of Hotel Operations.
  • Coordinate communication between regional leaders and hotel leadership teams.
  • Maintain organizational charts, standard operating procedures (SOPs), leadership directories, and other corporate documents.
  • Maintain confidential HR, operational, financial, and business information with the highest level of discretion.
• Human Resources & Administrative Support
  • Maintain employee personnel files and time and attendance records.
  • Assist with recruiting, onboarding, orientation, and new hire paperwork.
  • Track employee reviews, anniversaries, birthdays, introductory periods, and other employment milestones.
  • Track employee incentive programs, social media recognition, and guest satisfaction (GSS) recognition.
  • Assist with regional HR projects and other special assignments.
• Operational & Financial Support
  • Assist with vendor invoices, purchasing requests, and administrative processing.
  • Assist with regional budgeting, reporting, and operational documentation.
  • Generate reports and maintain various tracking logs as requested.
  • Develop and maintain filing systems and administrative records.
  • Support special projects and operational initiatives across all regional properties.
• Communication & Customer Service
  • Answer incoming calls and respond to inquiries promptly and professionally.
  • Develop and maintain strong working relationships with all departments to ensure effective communication and coordination.
  • Provide exceptional customer service to guests, clients, vendors, and employees.
  • Maintain a professional, positive, and service‑oriented work environment.
• Other Duties
  • Perform additional duties and special projects as assigned by the Vice President of Hotel Operations or Regional Leadership Team.
• Supportive Functions
  • Assist with any guest inquiry.
  • Follow all company and safety and security policies and procedures.
  • Report maintenance problems, safety hazards, accidents, or injuries.
  • Perform other reasonable job duties as requested by direct and indirect supervisors.

Environmental conditions are inside; the job is considered “inside” if staff spends approximately 90 percent or more of the time inside. Temperature is moderate and controlled by office environmental systems. Must be able to sit at a desk for up to ten (8) hours per day. Walking and standing are required the rest of the working day. Must be able to exert well‑paced ability to maneuver between functions occurring…