Project Coordinator

Brief Description

Project Coordinator

Location:

Salt Lake City “Surrounding Areas” – UT (Project Sites Throughout Utah)

Pay:
Competitive Salary + Full Benefits Package (Based on Experience)

Kinkaid Civil Construction is a 100% employee-owned, family-run heavy civil construction company that self-performs underground utility installation and earthwork. With a strong reputation for integrity, safety, and quality craftsmanship, we are committed to building infrastructure that lasts while investing in the people who help build it.

We are seeking a detail-oriented and organized Project Coordinator to support project teams with administrative, documentation, and coordination efforts from pre-construction through project closeout on heavy civil and underground utility projects throughout Utah.

• Contract & Document Coordination:
  Assist with routing contracts for internal and external signatures; organize and maintain project files, ensuring all documentation is accurate and up to date.
• Submittals & Document Control:
  Prepare and track submittal packages, RFIs, and transmittals; maintain logs for submittals, RFIs, and project correspondence; ensure timely follow-up on pending items and approvals.
• Plans & Project Documentation:
  Distribute updated plans and documents to project teams and subcontractors; ensure field teams are working from the most current drawings and specifications.
• Procurement & Vendor Coordination:
  Assist in gathering and organizing subcontractor and supplier quotes; support purchase order and subcontract documentation tracking; maintain updated vendor and subcontractor contact lists.
• Project Support & Coordination:
  Support Project Managers and Superintendents with day-to-day project needs; assist with scheduling coordination, meeting notes, and tracking project milestones; coordinate communication between internal teams, subcontractors, and clients.
• Field & Administrative Support:
  Assist with jobsite documentation, reporting, and data entry as needed; support onboarding documentation and compliance tracking for subcontractors.

• 2+ years of experience in construction administration, project coordination, or a related role preferred.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple priorities in a fast-paced construction environment.
• Basic understanding of construction plans, specifications, and project processes.
• Strong communication and coordination skills.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience with construction management software is a plus.
• Self‑motivated and team-oriented mindset.

• Competitive Salary + Full Benefits Package
• Employee Ownership – ESOP Participation
• Medical, Dental, and Vision Insurance
• Life & Disability Coverage
• 401(k) with Company Match
• Paid Time Off (PTO)
• Weekly Pay
• Career Growth Opportunities

Kinkaid Civil Construction is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable federal, state, or local laws.