Manager, Student Advising

The Office of Student Affairs with the Spencer Fox Eccles School of Medicine (SOM) works closely with medical students to ensure theyfeel supported and successful during their time at the SOMby facilitating the personal and professional development of the students through accessibility, professionalism, collaboration, andinclusivity. The Student Advising Manager assists medical students with advising, scheduling, career exploration advising, leadevents, and identity development activities.

In addition,cross-train in all aspects of Student Affairs, including involvement in and completion of recurring projects and events, and provides additional support during busy seasons.

• Acts as a point of contact for the School of Medicine's students, faculty and guests; maintains a welcoming and positive environment within the Office of Student Affairs.
• Program managers holistically advise medical students (MS1-MS4) with academic advising and scheduling, career exploration advising, leading events, and identity development activities and facilitation of Gallop Strengths.
• Meets with medical students to provide information and guidance on all academic related issues such as graduation requirements and exceptions, visiting student learning opportunities, career advising including CV review, and registration.
• Creation of student schedules by working as a teamand utilizing student registration system to ensure accurate scheduling processes, running detailed and timely reports that maybe needed across unit, and assisting with holds on student'srecords in coordination with program coordinator.
• Preparing each student to complete their graduation requirements and applyforresidency programs. This is resolved through a multitude of individual advising appointments, and presentations during group meetings, as well as closely tracking their progress and utilization of notes when advising students.
• This position will lead and/orsupport major Student Affairs event committees, andevents. Whichcould include honor societies, white coat ceremony, commencement,dean's reception, match day, house events, and others. Thiswillinclude planning and coordination of in-person and/or virtual workshops/events.
• High level of communication and creation of proactive processes as a team withother Student Affairs Program Managers to support and streamline student advising and events in a holistic manner.
• Collaboration with program coordinator and other program managers to create,update, and communicate on Student Affairs related Canvas courses and back-upsupport on studentcredentialing processes, badge access, and otherrequiredassignments.
• Manage and participate in professional identity formation and RealMD activities, events, and initiatives as assigned.
• Broaden awareness of the variety of academic opportunities available to students to meet their interests and/or specialty goals with proactive student outreach.
• Collaborate andengage with clerkship coordinators and the Curriculum unitonprocesses and class meetings.
• Assist with Visiting Student Learning Opportunities application review.
• Involvement and leadership with other committees and teams within Student Affairs,Dean's Office and main campus.
• Refers students to other resources within Student Affairs and the School of Medicine, as needed, for further assistance.
• May provide support for hosting RealMDprogram events, podcasts and other duties assigned.
• When needed,may provide back-up for in-person front office support.
• Order supplies and catering meals for events in coordination with program coordinator.
• Schedule class meetings and other needed meetings by reserving rooms on Astra for students and staff at the School of Medicine in collaboration with program coordinator.
• Other dutiesas assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously:
Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously:
Sitting, hearing,listening, talking.

Often:
Repetitive hand motion (such as typing),walking.

Seldom:
Bending, reaching overhead.

• Bachelor's degree in a related area or equivalency (one year of education can be substituted for two years of related work experience).
• Four to six years of progressively more responsible…