Contract Administrator​/Paralegal

About Us

At Okland, we exist to create remarkable experiences — not just through the projects we deliver, but in the way we show up for our clients, partners, and each other every day. We believe that how we build is just as important as what we build, and our purpose is rooted in people. Whether it's a trusted partner we’ve worked with for decades or a new team member stepping onto their first jobsite, we approach every relationship with care, clarity, and commitment.

We’re a commercial general contractor and construction management company with more than 1,200 team members and a track record of delivering some of the most complex and high-profile projects in the country — from semiconductor and healthcare facilities to professional sports venues and high-end hospitality. Founded in 1918 in Salt Lake City, we’ve grown steadily for over a century — now with offices in Utah, Arizona, and Idaho — and we’re entering one of the most exciting chapters in our company’s history.

We’re building more than projects. We’re building careers, capabilities, and momentum for the future. And we’re looking for passionate, driven people who want to be part of it.

We are hiring a paralegal to play a key role in our legal team, with primary responsibility for Master Subcontract Agreement (MSA) administration and corporate licensing compliance. This role will manage the full lifecycle of Okland’s MSA program—guiding trade partners through onboarding, coordinating negotiations and redlines with in‑house counsel, driving agreements to execution, and maintaining tracking, renewals, and compliance standards. You will also oversee corporate licensing and entity registrations across jurisdictions, ensuring timely renewals and ongoing qualification to operate in all active states.

Additional responsibilities include supporting insurance compliance, assisting with contract templates, advising project teams on contract process requirements, and providing document support for litigation and third‑party requests.

• Responsible for shepherding trade partners (subcontractors) through Okland’s Master Subcontract Agreement (MSA) process, including negotiating and finalizing terms with support from Okland’s in‑house attorneys.
• Ensure that any insurance requirements to which a trade partner agrees are met, e.g., proof of insurance documents are obtained and reviewed, certificates of insurance are obtained.
• Manage multi‑state corporate licensing, registrations, and good‑standing compliance.
• Participate in the drafting process of various other agreements, including prime agreements with project owners, vendors, suppliers, and other third parties.
• With support and involvement from Okland’s legal department, provide support to project teams faced with various contractual issues, e.g., defaulting trade partners, contract education.
• Provide litigation support to Okland’s in‑house attorneys, e.g., collecting and reviewing documents in response to third‑party subpoenas, document requests.

• A minimum experience of four years in a paralegal/legal assistant role focused on transactional and contract work, preferably in the construction industry.
• Investigative mind and strong research skills.
• Excellent written and oral communication and time management skills.
• Solid computer skills, including a good working knowledge of Microsoft Word and Excel.
• Construction industry experience highly preferred.

• Award‑winning culture – consistently recognized by Best Places to Work in Arizona, Utah, and Idaho.
• Competitive pay – weekly paychecks, salary, bonus incentives, 401(k) with employer match.
• Holistic benefits – Medical, Dental, Vision, Life, & Disability Insurance; paid parental leave, financial literacy resources, and an Employee Assistant Program including legal and mental health support.
• Perks – tenure awards including pro sports tickets, fitness memberships, travel vouchers, and paid work anniversary sabbaticals.
• Award‑winning work – our projects are consistently honored with recognitions from AIA, ENR, AGC, and more.

The physical demands described…