Event Specialist; Trade Shows and Events

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.

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We are seeking an enthusiastic and detail-oriented Event Coordinator/Specialist to join our Trade Show and Sponsored Events team, which operates as part of our broader Event Marketing organization under the VP of Experiential and Product Marketing. In this role, you'll manage your own portfolio of trade shows and sponsored events—typically smaller, more straightforward events with fewer logistical complexities—while collaborating alongside our Event Marketing Managers who handle larger, more complex programs.

This is an excellent opportunity for someone looking to build their career in event marketing, whether you have direct trade show experience or transferable skills from project management, coordination, or related fields. The ideal candidate will be highly organized, thrive in a team environment, and be energized by the fast‑paced nature of event execution.

• Trade Show & Event Execution
• Own end-to-end coordination and execution of an assigned portfolio of smaller trade shows and sponsored events
• Coordinate all event logistics including materials shipping, on-site operations, and vendor management
• Work with show vendor portals to register booth staff and procure event essentials such as electricity, internet, and other booth accessories
• Manage inventory of event supplies, promotional materials, and trade show assets
• Coordinate travel arrangements for team members attending events, including transportation, hotel accommodations, and meals
• Ensure all marketing materials and promotional items are prepared, brand-compliant, and available for events
• Support booth operations and coordinate with sales teams on-site
• Track event expenses and ensure adherence to assigned budgets
• Coordination & Support
• Collaborate with Event Marketing Managers and cross‑functional teams on event logistics
• Manage event registration processes and attendee communications for assigned events
• Maintain organized documentation of event processes, timelines, and vendor contacts
• Ensure booth staff is assigned, travel arrangements are made, and all event information is clearly communicated to the on‑site team
• Post-Event Activities
• Conduct post-event evaluations to gather feedback and identify areas for improvement
• Track event attendance and engagement metrics for assigned events
• Complete post-event documentation and reporting

• 1-3 years of experience in event coordination, trade shows, project management, or related field
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to manage multiple projects simultaneously and work to deadlines
• Proficiency in Microsoft Office Suite or Google Workspace
• Proactive attitude and ability to solve problems independently
• Team player with ability to build strong working relationships across departments
• Ability to travel domestically up to 25% as needed
• Ability to handle physical demands of trade shows, including standing for extended periods and lifting/moving objects up to 25-40 pounds
• Experience with trade shows or corporate events
• Familiarity with event management software
• Experience in the legal tech or SaaS industry
• Bachelor's degree in Business, Marketing, Hospitality, Communications, or related field (or equivalent work experience)

• Detail-ori…