Assistant Property Manager

The Assistant Property Manager supports the Property Manager in the day-to-day operations and management of a retail portfolio. This role involves coordinating tenant relations, assisting with budgeting and financial reporting, overseeing vendors and maintenance activities, and ensuring the properties are maintained to the highest standards. The ideal candidate is detail-oriented, proactive, and experienced in commercial property management.

• Responds to tenant needs with a sense of urgency, ensuring any issues or repairs are addressed and resolved promptly and in a cost-effective manner
• Ensures services are provided in compliance with company policies, procedures, regulations, and contractual obligations and standards
• Inspect properties regularly to ensure company and tenant expectations for curb appeal, cleaning, etc. are met
• Provide after-hours support for property-related emergencies when necessary
• Hold vendors accountable for meeting company and contract schedules and specifications
• Ensure invoices are processed accurately and in accordance with established procedures, with appropriate backup documentation
• Assist in lease administration activities including abstracts
• Assist with property onboarding, ensuring a smooth transition for clients and tenants
• Obtain aging reports and follow up on all delinquencies
• Ensure accurate tenant bill-backs are processed and follow up as needed
• Track and notify tenants of rent escalations
• Coordinate tenants move-ins and move-outs
• Ensure Certificates of Insurance for tenants and vendors are compliant
• Assist Senior PM with all aspects of annual budgets, CAM reconciliations and monthly financial reporting

• Active Utah Real Estate License is required (or ability to attain within 6 months)
• 1-2+ years of experience in commercial property management Retail, Office, Industrial preferred
• Experience with property management software is a plus (Yardi, Avid Xchange or similar programs)
• Detailed oriented and organized with the ability to manage several tasks at once and organize workflow according to task importance and time sensitivity
• Strong verbal and written communication skills; prior experience communicating with tenants and/or vendors in a professional, courteous environment
• Ability to comprehend, analyze, and interpret documents
• Humbly take direction and work with minimal oversight
• Innovative and creative thinking to improve processes and procedures
• Intermediate to advanced skills with Microsoft Office Suite
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

• 401(k) with company match
• Medical and Dental Insurance
• Generous paid time off

Forza Management is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law.