Deputy City Clerk

Are you ready to play a key role in maintaining the integrity of vital city records and supporting the essential work of the City Clerk’s Office? As our Deputy City Clerk, you will provide professional administrative support, deliver exceptional service to the public and internal teams, and help ensure seamless operations within the department.

• Impactful Work:Offers an opportunity to play a key role in supporting City transparency, accountability, and effective governance while serving the community.
• Professional Growth:Access to continuous learning opportunities and career advancement.
• Comprehensive Benefits:Health, dental, and vision insurance, FSA, retirement plans, and generous paid time off (vacation and sick).
• Collaborative Environment:Work with a dedicated and supportive team passionate about public service.
• Work-Life Balance:Hybrid work schedules and a commitment to your well-being; 14 paid holidays plus a floating holiday.

Deputy city clerk p erforms professional administrative work in support of the City Clerk and the Clerk’s Office. Maintains official City records; provides administrative support to Clerk’s Office staff, interacts frequently with the public, elected officials, and City departments; completes special projects; and assists with daily departmental operations. Work involves access to sensitive and confidential information and requires discretion. Performs the duties of the City Clerk in their absence.

Work is performed under general supervision, with moderate latitude for the use of initiative and independent judgement. The position relies on experience and the interpretation of applicable policies and procedures to determine the appropriate course of action.

The essential functions listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.

Employees may also perform other duties as assigned.

• Assists the City Clerk with the accurate coding, indexing, and recording of ordinances; preparation and distribution of official ordinance notices; and recording of official City documents.
• Prepares, publishes, posts, and distributes legal notices in accordance with applicable legal requirements and established City policies and procedures.
• Provides official certifications and attestations on behalf of the City in City Clerk’s absence.
• Coordinates with the City Clerk in the preparation of council packets and receiving and distributing official city documents and satisfying requests for public records.
• Attends regular City Council meetings, prepares documents pre-meeting for signature, runs Zoom meetings and prepares meeting minutes. Processes approved documents after the meeting.
• Initiates and oversees the application process for all Board and Commissions vacancies. Facilitates candidate interviews and voting procedures during designated City Council meetings. Assists the City Clerk with developing and providing onboarding and ongoing training for Board and Commission members and staff liaisons on the Public Records Act (PRA), Open Public Meetings Act (OPMA), and related records management requirements.
• Assists the City Clerk with onboarding newly elected or appointed Council members, including providing required training, resources, and guidance related to public records, records management, and applicable City policies and procedures.
• Prepares agenda bills, ordinances, and resolutions for approval.
• Assists the City Clerk with the City’s records management program, including implementation of records retention requirements and maintaining compliance with Washington State Archives records retention schedules.
• Assists the City Clerk with developing, coordinating, and providing Clerk’s Office training, including new employee onboarding on records management and Public Records Act (PRA) compliance; semi-annual all-staff PRA and records management…