Accounting Assistant Iii

Current vacancy is in ACCOUNTS PAYABLE

Ideal candidate is meticulous and detail oriented with the ability to work in a fast‑paced bookkeeping environment and manage a high‑volume workload.

• Medical/Dental insurance for employees at no cost to the employee
• $25,000 Life/AD&D insurance for employees at no cost to the employee
• Low‑cost vision insurance
• Paid vacation/sick/hospital leave
• Retirement plan
• Cafeteria plan
• Workers compensation

Under general supervision, performs advanced accounting clerical, bookkeeping, and administrative support functions within the County Treasurer’s Office. Responsibilities include processing accounts payable and accounts receivable transactions, maintaining financial records, preparing reports, reconciling accounts, and providing customer service to County departments, vendors, financial institutions, auditors, and the public.

• Performs advanced accounting clerical and administrative support duties for the County Treasurer’s Office.
• Processes financial transactions in compliance with County policies, state regulations, and accepted accounting procedures.
• Maintains confidentiality of financial, payroll, personnel, and banking information.
• Assists County departments, employees, vendors, auditors, financial institutions, and the public by providing information and resolving issues related to financial transactions and records.
• Reviews, verifies, and audits financial documents for accuracy, completeness, proper authorization, and compliance with applicable procedures.
• Maintains organized electronic and physical filing systems in accordance with records retention requirements.
• Assists with internal and external audits by gathering documentation, preparing reports, and responding to information requests.
• Cross‑trains and serves as backup support for Accounts Payable, Accounts Receivable, and other Treasurer’s Office functions as assigned.
• Trains and assists new employees in accounting procedures, software applications, and departmental processes.
• Assists with special projects, year‑end activities, financial reporting, and process improvements.
• Answers telephones, responds to inquiries, and directs callers to appropriate personnel.
• Maintains current knowledge of County accounting procedures, governmental regulations, and office policies.
• Performs other duties as assigned.

• Receives, reviews, and processes invoices for payment.
• Verifies account coding, budget availability, approvals, and supporting documentation.
• Enters invoice batches into the automated accounting system.
• Notifies departments and the County Auditor of budget discrepancies or overdrawn line items.
• Generates, reviews, and balances accounts payable reports and check runs.
• Prints, distributes, and maintains records of County checks and electronic payments.
• Reconciles vendor statements and researches unpaid balances or discrepancies.
• Maintains current W‑9 documentation and vendor records.
• Prepares and distributes IRS Form 1099s and related reporting documents.
• Assists with preparation of quarterly, annual, and state reporting requirements.
• Monitors outstanding invoices and ensures timely payment processing.
• Prepares and distributes jury payments and related documentation.
• Assists departments and vendors with payment inquiries and issue resolution.

• Receives, reviews, and processes payment batches from County departments and outside agencies.
• Verifies payment methods, account numbers, supporting documentation, and transaction amounts.
• Codes and enters payment information into the automated accounting and revenue systems.
• Prepares and reconciles bank deposits in accordance with County procedures.
• Monitors and reconciles credit card/E‑file transactions and holding accounts.
• Accesses banking systems and online resources to verify electronic transfers, wire activity, and incoming revenues.
• Processes and monitors payments related to special accounts including but not limited to rent income, retiree insurance premiums, reimbursements, refunds, and NSF collections.
• Prepares daily revenue and cash receipt reports.
• Assists with balancing…