Secretary - Elementary Principal

POSITION TITLE:

Principal Secretary - Elementary

EXEMPTION STATUS:
Non-exempt

REPORTS TO:

Principal

TERMS OF EMPLOYEMENT: 11 months

HOURLY SALARY RANGE:
Minimum $14.82, Midpoint $18.53, Maximum $22.24

Primary

Purpose:

Ensure the efficient operation of the campus administrative office and provide clerical services for administrators, teachers, and other staff.

Qualifications:

Education/Certification

High school diploma or GED

Special Knowledge/Skills

Ability to use computer and software to develop spreadsheets, databases, and perform word processing

Proficient keyboarding, file maintenance and 10-key skills

Effective organizational, communication (verbal and written), and interpersonal skills

Knowledge of basic accounting principles

Experience:

One to three years of secretarial experience, preferably in a public education environment

Major

Responsibilities and Duties:

Financial Ethics

* Comply with all policies and procedures; internal controls; board policies; and state, local, and federal laws as they pertain to the financial affairs of the district.

* Promptly report to the immediate supervisor or Superintendent any suspected violations of the code of ethics, such as theft, fraud, or any other dishonest act in the workplace.

* Act in an ethical and honest manner in all business transactions of the district.

* Maintain confidentiality of all data, files and general financial information of the district.

* Safeguard against unauthorized access to assigned computer system and electronic data.

Accounting

* Maintain complete and systematic records of campus financial transactions according to established procedures and generally accepted accounting principles.

* Maintain a comprehensive understanding of all procedures outlined in the district's School Activity Fund Essentials (SAFE) manual.

* Adhere to district's organizational hierarchy regarding access to accounting systems and approval of transactions.

* Process, safeguard and account for all money generated and distributed in school-sponsored and/or student activities.

* Properly receipt all cash and secure prior to timely deposits with the district's depository bank.

* Prepare and make cash deposits for activity accounts, and maintain activity checkbook and ledger, as assigned.

Budget and Inventory

* Assist with campus budget preparation, as needed.

* Perform routine bookkeeping tasks to maintain campus budget records.

* Prepare and process purchase requisitions and match invoices to purchases.

* Ensure invoices and shipments are complete and accurate.

* Receive, store, and issue supplies and equipment.

* Maintain inventory of fixed assets, equipment, and supplies.

Reports, Records and Correspondence

* Prepare monthly and other periodic campus financial reports.

* Ensure that all information in reports and documents filed with the district, including expense, financial, travel, and similar reports and statements, are true and accurate.

* Prepare written correspondence, forms, schedules, and reports using personal computer.

* Enter and maintain accurate attendance accounting records.

* Prepare instructional materials, meeting agendas, various student lists, and campus communication as assigned.

* Register students, maintain demographic information, and verify accuracy of information.

* Compile, process, maintain, send and request student records.

* Enter and maintain accurate PEIMS data.

* Update and maintain accurate student immunization records.

* Monitor and process personnel time records including leave requests and report; compile information and submit to central office according to established deadlines.

* Maintain a daily staff attendance log and records for substitute teachers.

* Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.

* Update handbooks, policy manuals, and other documents as assigned.

Office Management

* Assist students, teachers, parents, and administrative staff as needed.

* Receive incoming calls, take reliable messages, and route to appropriate staff.

* Schedule meetings and appointments and maintain calendar for principal and other staff, as assigned.

* Maintain school calendar of events.

* Assist in coordinating faculty meetings and campus activities.

* Sort, distribute, and deliver mail and other documents.

* Administer medication and assist students with medical needs in nurse's absence, as assigned.

Maintain high degree of confidentiality.

Professional Growth and Development

* Attend all trainings associated with financial procedures and other trainings as directed.

* Participate in professional learning activities to improve job-related skills and demonstrate interest and initiative in professional improvement.

* Attend and participate in staff meetings and special events as assigned.

Communication

* Establish and maintain appropriate communication and a professional relationship with students, parents, and colleagues.

* Present for students a positive role model that supports the mission of the district and demonstrate…