Attendance Clerk - Middle School

Attendance Clerk - Middle School

Term of Employment: 10 months

Hourly Salary Range: Minimum $13.79, Midpoint $17.24, Maximum $20.69

Starting Date: Immediately

Primary

Purpose:

Maintain accurate attendance records for the campus. Perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.

Qualifications:

• Education / Certification: High School Diploma or GED
• Special Knowledge /
  
  Skills:
  
  Ability to use computer and software to develop spreadsheets, databases, and perform word processing;
  Effective organizational, communication (verbal and written), and interpersonal skills;
  Proficient keyboarding and file maintenance skills;
  Ability to meet established deadlines
• Experience: Two years related experience and/or training

Major

Responsibilities and Duties:

• Records and Reports:
  • Enter student enrollment data and withdrawals in accordance with district policy and PEIMS reporting standards
  • Collect and enter attendance and PEIMS data into established database and verify accuracy, according to established procedures
  • Prepare and print reports, including attendance reports, grades, class or personnel rosters, end‑of‑semester reports, or accounting reports
  • Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes, if applicable
  • Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases, if applicable
  • Process and transmit requests for student information and transcripts, as assigned
  • Assist with leaver accounting
  • Assist in collecting, verifying, entering, and maintaining data as assigned
  • Assist with campus office duties, as needed
• Communication:
  • Assist parents, students, and faculty with questions regarding student attendance
  • Call parents to verify student absences, as needed
  • Report all attendance problems to designated administrator and/or truant officer and file truancy, court, and contempt of court referrals as assigned
  • Establish and maintain appropriate communication and a professional relationship with students, parents, and colleagues
  • Present as a positive role model supporting the district mission and demonstrate professional, ethical, and responsible behavior as set out in the Texas Educator Code of Ethics
  • Maintain strict confidentiality of student and district information
• Professional Growth and Development:
  • Participate in professional learning activities to improve job‑related skills and demonstrate interest and initiative in professional improvement
  • Attend and participate in staff meetings and special events as assigned
• Mental and Physical Demands:
  • Tools/Equipment Used:
    Standard office equipment including computer and peripherals
  • Posture:
    Prolonged sitting; occasional standing, kneeling/squatting, bending/stooping, pushing/pulling, twisting
  • Motion:
    Occasional walking; frequent repetitive hand motions, keyboarding, use of mouse, wrist flexion/extension
  • Lifting:
    Lifting and carrying up to 30 pounds without assistance, 30–55 pounds with assistance, and more than 55 pounds with appropriate assistance
  • Environment:
    Work in office setting; occasional exposure to contagious diseases; occasional irregular or prolonged hours
  • Mental Demands:
    Maintain emotional control under stress; work with frequent interruption
• Job Requirements:
  • Citizenship, residency or work visa required