Office & Finance Administrator

The San Angelo Area Foundation connects donors to causes they care about, manages strategic investments, and provides philanthropic leadership to strengthen our community.

The Office & Finance Administrator provides essential support to the Chief Financial Officer in managing the Foundation’s financial and operational and information system activities. Key responsibilities include handling accounts payable, processing donations, reconciling bank and investment accounts, and delivering general administrative assistance. This role works collaboratively with all Foundation staff to ensure efficient and accurate financial and operational administration.

• Manage accounts payable, maintain accurate vendor records, ensure proper expense coding and documentation, and issue checks promptly.
• Coordinate with internal departments to process grant payments and award letters accurately and on time.
• Process and deposit donations and other payments, ensuring correct revenue coding.
• Prepare and distribute 1099 forms for applicable vendors after year-end.

• Monthly bank and investment reconciliations
• Journal entries
• Budget preparation, reporting, and monthly financial statements
• Fund statement generation and distribution
• Annual audit preparation and coordination

• Maintain physical and digital records in compliance with Foundation policies.
• Update the Foundation’s database to ensure accurate records of donors, grantees, and vendors.
• Provide general administrative support, including answering phones, hospitality, and supply purchasing.
• Assist with generating and sending gift acknowledgments.
• Compile departmental reports for board meetings, distribute materials, and confirm board member attendance.

• Support the CFO in monitoring IT and phone systems, including:
• Reporting issues to service providers and coordinating technical support.
• Scheduling approved technology upgrades, disposals, and software updates.
• Maintenance and management of Audio-Visual equipment, setting up for meetings as needed and staff training.
• Provide education and training on IT matters to expand the capacity of staff.

• Assist the CFO with employee benefits administration.
• Coordinate annual open enrollment and onboarding for new hires.
• Maintain current benefit plan information and forms.
• Build leadership skills and professional development opportunities that strengthen staff and encourage teamwork.

• Provide support to other staff as needed.
• Participate in and assist with Foundation events and activities.
• Maintain proficiency in Foundation software systems.
• Lead disaster recovery and response

• Degree in Accounting, Finance, or related field preferred but not required.
• Prior accounting or bookkeeping experience required; administrative experience preferred.
• Proficiency in Office 365 (Excel, Word, Outlook, PowerPoint, SharePoint, One Drive).
• Strong oral and written communication skills.
• Ability to interact professionally with donors, community leaders, nonprofit representatives, board members, and staff.
• Commitment to quality, continuous improvement, and accountability.
• In-office position (not remote).
• Exceptional attention to detail, organization, and follow-through.
• Ability to complete tasks independently and meet deadlines with minimal supervision.
• High level of discretion and confidentiality.
• Flexible, self-motivated, and collaborative team player.
• Integrity, strong work ethic, and dedication to the Foundation’s mission.

• Collaborative team environment
• Opportunity to make a lasting impact in the community
• Competitive benefits package

Submit your resume and cover letter to Brianne Killam at bkillam