Residency Program Coordinator

The Psychiatry Residency Program Coordinator, in partnership with the residency program director, coordinated and managed the daily activities of the Psychiatry Residency at Shannon Medical Center. This role coordinates curriculum delivery, provides office management, ensures continuous accreditation readiness, and provides personnel management. The Program Coordinator serves as a liaison to program administrators, residents, faculty, and associated staff of the Texas A&M University-Vashist College of Medicine of Shannon Medical Center.

This role conducts many aspects of resident and faculty recruitment, alumni relations, and promotions of the department’s comprehensive educational mission.

• Coordinates and manages the psychiatry residency, including creating and maintaining resident training files within various online repositories in accordance with the rules and standards established by the Accreditation Council for Graduate Medical Education (ACGME), the American Board of Psychiatry and Neurology (ABPN), Texas Medical Board (TMB), and other oversight bodies.
• Oversees a coordinated system of faculty and resident scheduling to ensure achievement of educational objectives which complement the effective operation of a clinical enterprise while ensuring compliance with all applicable accreditation standards.
• Implements a system of effective and efficient resident recruitment, interviewing, and onboarding.
• Assists in establishing short and long term goals as part of a strategic planning process for the program.
• Assists in identifying funding opportunities.
• Plans, implements, and evaluates programs while assisting in establishing goals, objectives, policies, and procedures.
• Prepares reports on program activities.
• May supervise office and administrative support staff in support of the program’s educational mission.

• Serve as the program’s primary administrator of the New Innovations residency management software suite.
• Coordinates the use of residency management tools within the software system; develops and delivers training to faculty and resident users.
• Utilizes the learning management system to coordinate and oversee program management activities including scheduling, duty hours compliance, and resident/fellow evaluation completion.
• Utilizes the New Innovations suite as the department’s primary repository for trainee files.

• Assists the Designated Institutional Official (DIO) and Shannon Medical Center in managing finances of the residency program, as necessary, in conjunction with the Shannon GME Office.
• Assists GME leadership at Shannon Medical Center with administrative responsibilities related to maintenance of all Affiliation Agreements between participating sites and the sponsoring institution, Program Letters of Agreement between programs and rotation sites, and other agreements as necessary.
• Oversees processes relating to resident and faculty licensure, certifications, and other regulatory affairs as required by Texas A&M Health and Shannon Medical Center.
• Coordinates, develops, evaluates, and ensures adherence to office procedures to eliminate duplication of effort and streamline flow of operations.
• Ensures compliance with Texas A&M University and Shannon Medical Center administrative policies and procedures.

• Creates a system of continuous accreditation readiness which supports the efforts of the department, program director, and GME office to comply with the requirements and mandates set forth by the Accreditation Council of Graduate Medical Education (ACGME) and Liaison Committee for Medical Education (LCME).
• Develops and implements processes which facilitate an effective Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC).

• Manages program website and both internal and external communication.
• Maintains effective communication with community partners, affiliate health systems, and alumni.
• Coordinates faculty and resident…