Front Desk Reception​/Transportation Support

Front Desk Reception/Transportation Support

San Domenico is an independent, K-12 day and boarding school with a tradition of innovation and academic excellence since 1850. Rooted in our mission to inspire inquiry, reflection, and purpose, we empower students to lead lives of courage, wisdom, and kindness. At San Domenico, diversity and inclusivity are foundational to our vibrant community of 680 students, including 140 boarders from more than 20 countries.

San Domenico School is seeking a dedicated and organized individual to join our team as a Front Desk Reception/Transportation Support professional. In this full-time role, you will serve as the first point of contact for our community, managing our main reception desk with professionalism while playing a key role in supporting the school’s transportation and operational functions.

This position is ideal for someone who excels at multitasking, thrives in a high-volume environment, and enjoys collaborating across departments to ensure both efficient front office operations and safe, reliable transportation services. If you are a proactive communicator with a strong commitment to organization and accuracy, we invite you to apply and contribute to the daily success of our school.

Front Desk Reception:

• Greet and assist all visitors, parents, and vendors professionally while managing the School's phone system.
• Manage daily mail distribution and ensure guest compliance with check-in procedures.
• Transportation Coordinator - work with the Director of Operations on:
• Collaborate with the CFO and external vendors to optimize routes and capacity.
• Oversee annual registration, including policy distribution and route updates.
• Coordinate trial runs for new families and manage the Omnilert communication system for delays or updates.
• Possible liaise between the bus company and the School community, maintaining an as needed phone for early morning communications.
• Manage the field trip process, ensuring transportation is provided.

School Vehicles:

• Oversee driver compliance, DMV record checks, and monitor vehicle use policy adherence.
• Maintain logs and pertinent documentation for all School vehicles.
• Manage volunteer and parent driver compliance, including Live Scan, TB clearance, and DMV records.

Additional Responsibilities:

• Manage parking, pool keys, and postage systems.
• Perform related duties as assigned by the supervisor.
• Maintain compliance with all company policies and procedures.

• Prior experience in a front desk, reception, or administrative support role.
• High school diploma or equivalent required;
  Associate’s degree preferred.

Desired Skills

• Proven ability to provide professional, welcoming customer service in a high-volume, public-facing environment.
• Strong verbal and written communication skills.
• Ability to multitask with patience and professionalism.
• Strong organizational skills with the ability to prioritize, problem-solve, and meet deadlines.
• Proficiency in Google Workspace (Docs, Sheets, Gmail) and the ability to quickly master new school management or scheduling software.
• Sound judgment and logical reasoning.
• Ability to maintain strict confidentiality with sensitive information.
• High degree of autonomy and reliability.
• Strong attention to detail with a commitment to maintaining accuracy in records and compliance with student safety protocols.

The salary range for this non-exempt position is $30.00 – $37.50/hr placement within the range will be commensurate with experience and qualifications. Candidates with fewer years of experience can expect placement toward the lower end of the range. This position offers a competitive benefits package that includes medical, dental, and vision coverage, a matching 403(b) retirement plan, and daily lunch.

San Domenico School is an Equal Opportunity Employer and values diversity. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, sexual orientation, gender, gender identity or expression, genetic information, age, disability, medical condition, religion, veteran status, marital status or any other classification protected by applicable local, state or federal laws.