Accounts Payable Clerk

Job Title:

Accounts Payable Specialist

Job Description

We are seeking a diligent Accounts Payable Specialist responsible for managing the payment obligations of our client and its subsidiaries. The role requires adherence to the core values of Accountability, Stewardship, Pioneer, Integrity, Respect, and Excellence. The successful candidate will deliver exceptional customer service by resolving issues and driving satisfaction in accordance with established customer engagement processes.

Responsibilities

+ Verify General Ledger (GL) account.

+ Match invoices to Purchase Order (PO) and ensure invoice amounts are accurate.

+ Post vouchers to the Accounts Payable system.

+ Determine checks to be paid based on terms and discount period, ensuring all discounts are utilized.

+ Process checks on a weekly basis.

+ Prepare monthly accruals for the Staff Accountant.

+ Handle telephone inquiries and resolve invoice payment questions professionally.

+ Maintain and archive Accounts Payable vendor files.

+ Assist in preparing 1099s and Form 1096 annually.

+ Reconcile vendor statements and investigate outstanding balances.

+ Support Financial Services clerical and administrative staff when necessary.

+ Collaborate with Corporate Materials and Services to address discrepancies.

+ Process 100 email invoices daily, determine PO requirements, code, obtain approvals, and coordinate with stakeholders.

+ Manage high-volume data entry and maintain attention to detail.

+ Communicate effectively with logistics and supply chain teams.

Essential Skills

+ 3+ years of experience in high-volume Accounts Payable/Invoicing.

+ Proficient in processing purchase orders, invoices, and managing high email volumes (200+ daily emails and 50+ PO/invoices daily).

+ Strong computer skills and ability to toggle between multiple applications.

+ Advanced Microsoft Excel skills.

+ Attention to detail and data accuracy.

+

Experience with AP Coordination, Netsuite, Topalti, Core Pay.

Additional

Skills & Qualifications

+

Experience with Corepay.

Work Environment

This is an in-office role, Monday through Friday, 8 AM to 5 PM. The position is based in a corporate office with cubicles, where the team collaborates onsite. The work environment is comfortable, with a smaller team dynamic. Successful performance can lead to a full-time employment opportunity.

Job Type & Location

This is a Contract to Hire position based out of San Antonio, TX.

Pay and Benefits

The pay range for this position is $19.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Antonio,TX.

Final date to receive applications

This position is anticipated to close on Feb 27, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.