Accounts Payable Specialist

Accounts Payable Specialist

This job doesn't require an interview. We will hire the best resume that applies.

Our Finance department is actively looking for a detail-oriented Accounts Payable Specialist to join our team at our local headquarters. We need a reliable professional who thrives in a high-volume environment to help us manage vendor relationships, reconcile accounts, and keep our payment processes running smoothly.

If you have a strong background in AP, love digging into the details to solve discrepancies, and are looking to make an immediate impact, we would love to hear from you!

• Location: On-site at our Headquarters
• Schedule: Monday – Friday, 8:00 AM – 5:00 PM
• Target
  
  Start Date:
  
  ASAP
• Compensation: $25.00/hour

• Review, reconcile, and process an average of 150+ invoices per week via Excel upload, ultimately handling a monthly volume of around 2,000 invoices across 600+ vendors.
• Ensure all invoices are processed accurately according to payment terms and available discount opportunities.
• Verify vendor accounts by reconciling monthly statements and related transactions to minimize delinquency.
• Research invoice discrepancies, monitor questionable charges to ensure policy compliance, and initiate necessary corrections.
• Identify duplicate payments and report excessive charges.
• Utilize Adobe renaming plug-ins to electronically organize and save invoice documentation.
• Match invoices, board resolutions, and other necessary documents to checks for submittal.
• Prepare manual checks, enter data into the AP system, and notify key personnel to clear budgetary control queue screens daily.
• Manage daily mail (opening, sorting, date stamping) and act as a backup Procurement Card Administrator.
• Establish and maintain highly effective working relationships with internal team members and external vendors.

• Education: High School Diploma or GED.
• Experience: Minimum of two (2) years of experience in Accounts Payable (or Accounts Receivable). Familiarity with automated AP systems is required.
• Tech
  
  Skills:
  
  Proficiency in Microsoft Windows 11 Enterprise and Microsoft 365 (Word & Excel). Ten‑key by touch is required. Preferred:
  Experience in Infor’s Financial & Supply Management Portal (Infor OS Portal).
• Communication: Excellent verbal and written communication skills with the ability to collaborate effectively in person, over the phone, via email, and through collaboration apps.
• Reliability: Ability to report to work on time, maintain a great attendance record, and complete the designated work schedule (may occasionally require hours outside of the regular schedule).
• Physical Requirements: Ability to sit, stand, and stoop for long periods in a standard office environment. Must be able to lift and/or pull a maximum of 5 pounds occasionally.

If you meet the requirements and are ready to hit the ground running, please apply directly to this posting with your updated resume!