Accounting Specialist

Responsibilities

• Perform daily accounts payable and accounts receivable duties, including vendor initiation, invoice processing, billing support, and general ledger reporting.
• Reconcile employee receivables and assist with various account reconciliations.
• Process vendor invoices, coordinate payments, maintain vendor records, and support the management of lien waivers (as applicable).
• Support accounts receivable by entering billings, applying payments, and assisting with reporting and equipment billing processes.
• Assist with month‑end close activities, including journal entries, reconciliations, prepaid schedules, and supporting documentation.
• Maintain accounting documentation, organize financial records, and support audit‑related requests.
• Assist Billing Office and Accounts Payable in day‑to‑day operations and special assignments.
• Serve as a point of contact for preferred suppliers and support communication and documentation flow.
• Assist with data cleanup, document management, and process‑improvement initiatives.
• Support additional projects or tasks as directed by the CFO or senior accounting staff.

• Bachelor’s Degree in Accounting, Finance, or related field.
• 1–4 years of accounting experience (could include relevant internship experience).
• Experience with accounts payable and accounts receivable processes required.
• Proficiency with Microsoft Excel (pivot tables, v‑lookups preferred).
• Costpoint experience is a plus.
• Exposure to project accounting and job costing is a plus.

• Excellent attention to detail and strong organizational skills.
• Proven ability to meet deadlines and manage multiple tasks in a fast‑paced environment.
• Highly motivated, self‑starter with strong initiative and intellectual curiosity.
• Ability to communicate professionally and work effectively with vendors, suppliers, and internal teams.
• Strong problem‑solving skills, accuracy in transactional work, and a commitment to process integrity.
• Ability to adapt to evolving systems, processes, and technology.
• Comfortable with scanning, copying, electronic documentation, and general finance support tasks.

EEOC Statement:
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.