Assistant Director of Finance

Job Overview

Assists in oversight of the accounting operation for a cluster of hotels under the guidance of the Area Director, Hotel Finance. Ensures all functions are being performed accurately, on a timely basis and according to hotel standards.

• Assist in the management of day-to-day operations and assignments of accounting staff, plan and organize work, communicate goals, and schedule/assign work. Advise staff of formal policies and procedures, identifying options and resolving issues. Alert management of potentially serious issues.
• Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include hotel department heads in all departments and Directors of Area or Regional Hotel Finance to obtain/provide information.
• Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, General Ledger reporting, and cash handling functions for the hotel. Implement and maintain acceptable accounting practices and procedures as required by company policy and procedures, generally accepted accounting practices, and as effected by local conditions.
• Prepare financial analyses of hotel operations including variance explanation and make recommendations to ensure the achievement of business goals.
• Assist in the preparation of budgets and financial forecasts and reporting.
• Develop and implement financial control procedures and systems; maintain documents for audits of hotel accounts; ensure compliance with government regulations, federal, state and local laws, to include EEOC, Wage and Hour, union contracts, etc. Independently comply with record retention requirements.
• Respond quickly to guest requests in a friendly manner. Follow up to ensure guest satisfaction.
• Work with other management personnel to establish and implement hotel service standards to achieve maximum profitability and efficiency.
• Assists with the distribution of forecast information as an up‑to‑date management tool for operating departments.
• Assists with the review of operating equipment stores to avoid unnecessary or excessive purchases and to eliminate (or at least be aware of) obsolete slow‑moving items.
• Assists with ensuring all accounts are reconciled on a monthly basis, review and approve those reconciliations.
• Assists with ensuring payments are made to IHG as fast as possible.
• Interact with outside contacts:
  • Guests – to provide service, send bills and collect payment
  • Vendors – to pay bills or discuss pricing or billing issues; to ensure proof of insurance
  • Hotel legal counsel – to obtain legal advice as needed
  • Insurance companies, tax consultants, auditors, commercial and government banks – to collaborate on ongoing financial issues for the hotel
  • HMG accounting staff – to coordinate financial/accounting information, budget preparation, clarify issues and resolve problems.
  • Regulatory agencies – regarding compliance matters
  • Other contacts as needed (Professional organizations, community groups)
• May serve as “manager on duty” as required.
• May process payroll or verify payroll dollars and reports in a decentralized environment.
• May authorize purchase requests as needed.
• May assist with other duties as assigned including assisting staff with their job functions.

This job acts as the primary financial contact at the base hotel in a clustered environment, reporting to the Dir Area Hotel Finance and making decisions in his/her absence. Typically supervises clerical and professional accounting employees in a full range of functions such as Accounts Payable, Accounts Receivable, Credit/Collections, Purchasing, Audit, Payroll, and/or Accounting Operations.

Minimum:
Bachelor’s degree in accounting, Finance or equivalent and 2+ years in hotel accounting or audit with experience in a supervisory role, or an equivalent combination of education and work‑related experience. CPA preferred. Must speak fluent English.

• Carrying or lifting items weighing up to 25 pounds
• Communicating with other people

Other:

• Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages,…