Accountant, Accounts Receivable​/ Collections, Bookkeeper​/ Accounting Clerk

The Accounts Payable Specialist is responsible for managing the organization's accounts payable process while supporting accounts receivable, payroll, and general accounting functions. This role ensures accurate and timely invoice processing, vendor account reconciliation, payment processing, and financial record maintenance. The ideal candidate is detail-oriented, organized, and capable of supporting multiple departments in a fast-paced office environment.

• Process high-volume vendor invoices accurately and in a timely manner.
• Prepare and process weekly accounts payable check runs.
• Maintain vendor records, including W‑9s, payment terms, and contact information.
• Reconcile vendor statements and resolve invoice discrepancies.

• Generate customer invoices for completed projects and services.
• Process customer payments including cash, checks, and credit cards.
• Prepare daily cash deposits for management.
• Monitor outstanding customer balances and perform collections on past‑due accounts.

• Review and verify employee time records for accuracy.
• Correct missed punches and ensure proper job coding.
• Prepare weekly payroll reports and supporting documentation.
• Submit approved payroll hours to the Payroll Department by established deadlines.

• Assist with month‑end close and accounting reconciliations.
• Support internal and external audits by providing requested documentation.
• Run financial and revenue reports for management.
• Set up new customer and vendor accounts.

Required

• Bachelor's Degree in Accounting or a related field.
• 3–5 years of Accounts Payable and Accounts Receivable experience.
• Strong knowledge of accounting principles and financial processes.
• Proficiency with Microsoft Office 365, including Excel.
• Strong organizational, communication, and problem‑solving skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy.

Preferred

• Experience using Sage 300 accounting software.
• Experience supporting payroll processing and month‑end close.
• Prior experience in a fast‑paced office or service‑based environment.