Accounts Payable Coordinator; Finance & Accounting

Accounts Payable Coordinator

Under general supervision, the Accounts Payable Coordinator will perform accounting tasks related to efficiently maintaining and processing a high volume of accounts payable transactions in a paperless environment.

• Proactively manages business relationships with internal customers and assigned vendors to ensure excellent customer service.
• Monitors accounts payable processes, submits improvement recommendations, and updates accounts payable training material as needed.
• Applies appropriate accounting principles and methods in maintaining the fiscal records for the agency.
• Reviews invoices and receipts by performing thorough research to determine status and resolve discrepancies, if needed.
• Reviews expenditures to ensure they are reasonable, necessary, and within internal policies.
• Processes invoices by manual entry, interface, or copy and paste function.
• Leads the check run process on a rotating basis and submits the automated banking files.
• Researches and resolves vendor account issues.
• Ensures vendor discounts are taken as appropriate.
• Reviews and processes employee expense reports.
• Maintains accounting ledgers by verifying and posting daily account transactions.
• Verifies vendor accounts by reconciling monthly statements.
• Provides accurate and effective document preparation and records management relative to the accounts payable function in accordance with records retention policies and procedures.
• Provides accounts payable training to various departments within the organization.
• Documents completion of the assigned tasks and updates the tickler file.
• Completes all duties as assigned or requested as outlined in operational and procedural guidelines. These guidelines are maintained and issued in the event of an emergency situation that arises at a property or any other location that serves our residents or employees.
• Participates in trauma informed care (TIC) initiatives to include training, work groups, project assignments, etc., that are launched or implemented in order to achieve and/or maintain certification as a TIC organization.
• Recognizes the significance of a data‑driven organization that adheres to expanded policies and practices in the area of data governance. Learns the distinct and different roles to include: data trustees, data domain stewards, data system custodians, data stewards, and data users. Effectively collaborates with the various data roles as needed on a daily basis or in a project capacity.
• Employees are expected to use generative AI solutions ethically and responsibly.
• Other duties as assigned.

• Values driven: Demonstrates an understanding of the values (compassion, equity, and excellence) and embodies the values in their work and interactions with residents, vendors, co‑workers, supervisors, board members, community members, and other stakeholders.
• Customer service: Responds with compassion in a professional manner to the expectations and needs of internal and external customers; is friendly and helpful to all customers, fostering positive relationships while providing excellent service.
• Effective use of information: Communicates important information to those who need to know clearly, securely, effectively, orally and/or in writing; proactively exchanges accurate and timely information.
• Commitment and continuous improvement: Sets the standard for excellence by proactively pursuing innovation through systematic experimentation and learning. Corrects mistakes by assessing appropriate processes, proposing adjustments, and prioritizing long‑term solutions.
• Teamwork: Balances team and individual responsibilities; exhibits compassion, objectivity, and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; supports everyone's efforts of excellence; attends, supports, and participates in the organization's team building events.
• Responsiveness and accountability: Demonstrates a high level of excellence and holds oneself personally responsible for one's own work; complies with procedures and directives and understands the importance of maintaining and managing confidential information;…