Accounting Manager

At Sitio El Tropicano, every department contributes to the experience we create—including those working behind the scenes. The Finance and Accounting team plays a critical role in protecting the hotel, supporting operational leaders, and ensuring accurate financial information is available to guide thoughtful business decisions.

The Hotel Accounting Manager supports the Controller in overseeing the day-to-day accounting and financial operations of the hotel. This position is responsible for maintaining the integrity of financial records, reviewing revenue and accounting activity, overseeing reconciliations, supporting accounts payable and accounts receivable processes, and assisting with month-end closing and financial reporting.

The Hotel Accounting Manager works closely with hotel department leaders to identify discrepancies, improve financial processes, and ensure established accounting procedures and internal controls are consistently followed. The ideal candidate is analytical, highly organized, detail-oriented, and comfortable taking ownership of financial processes in a fast-paced hotel environment. This individual understands that strong accounting leadership requires accuracy, accountability, curiosity, and effective communication.

• Support the Controller in overseeing the daily accounting activities of the hotel.
• Review daily hotel financial activity for accuracy, completeness, and appropriate supporting documentation.
• Review hotel revenue, deposits, credit card activity, cash activity, and other financial transactions.
• Identify financial discrepancies, research variances, and coordinate resolution with the appropriate department leaders.
• Ensure accounting transactions are accurately recorded and supported.
• Monitor accounting deadlines and assist in ensuring assigned processes are completed timely.
• Maintain accurate and organized financial records.
• Serve as a financial resource to hotel department leaders.
• Escalate significant financial discrepancies, control concerns, or unusual activity to the Controller.

• Prepare and review assigned general ledger and balance sheet account reconciliations.
• Review bank, credit card, cash, and other financial reconciliations.
• Research and resolve outstanding or unreconciled account activity.
• Prepare journal entries and supporting schedules as assigned.
• Monitor account activity and identify unusual trends or discrepancies.
• Maintain appropriate documentation supporting financial transactions and reconciliations.
• Assist in ensuring the accuracy and integrity of the hotel’s general ledger.

• Support and oversee day-to-day accounts payable processes.
• Review invoices for proper coding, approval, and supporting documentation.
• Assist department leaders with invoice coding and accounting questions.
• Research vendor invoice discrepancies and coordinate resolution.
• Review vendor statements and outstanding balances.
• Support timely and accurate payment processing.
• Maintain organized vendor and accounts payable records.
• Monitor accounts payable processes for compliance with established internal controls.

• Support and oversee hotel accounts receivable and billing processes.
• Review direct billing activity and supporting documentation.
• Assist with the preparation and review of invoices.
• Monitor aging reports and outstanding account balances.
• Coordinate collection follow-up on past-due accounts.
• Research billing discrepancies involving guests, groups, events, or corporate accounts.
• Partner with Sales, Catering, Front Office, and other hotel departments to ensure billing accuracy.
• Maintain documentation supporting billing and collection activity.

• Assist the Controller in managing month-end closing procedures.
• Prepare journal entries, account reconciliations, and financial schedules.
• Review assigned financial activity for accuracy before month-end close.
• Identify and research financial variances.
• Assist with preparing financial reports and supporting documentation.
• Support budgeting, forecasting, and financial analysis…