Payroll Specialist

At
Texas Chiller Systems
, we take pride in serving our customers with excellence and supporting our employees with the same care and attention. Headquartered in San Antonio, we were built on a foundation of strong values that guide how we work, lead, and serve, always putting people first and striving to exceed expectations for our team and our customers in every interaction.

We’re hiring a Payroll Specialist to join our team! This role is responsible for processing accurate and timely weekly and semi-monthly payroll for our union and non-union employees across multiple trades and locations. You’ll support payroll requirements such as collective bargaining agreements, certified payroll, prevailing wage projects, federal contracts, deductions, fringe benefits, and labor allocation. You’ll also partner with HR, Finance, Operations, and project teams to improve processes, strengthen payroll accuracy, and help create efficient systems that support our growing organization.

• Processes accurate and timely weekly and semi-monthly payroll for union and non-union employees across multiple departments, trades, locations, and pay groups.
• Reviews and validates time records, job and cost codes, pay rates, classifications, overtime, shift differentials, travel pay, subsistence, per diem, bonuses, reimbursements, deductions, and other payroll inputs before processing.
• Interprets and applies multiple collective bargaining agreements, including requirements related to wages, overtime, premiums, union dues, assessments, fringe benefits, employer contributions, travel, and jurisdictional rules.
• Maintains current union wage rates, classifications, fringe benefit schedules, deduction requirements, and jurisdictional information within the payroll and related systems.
• Prepares and submits certified payroll reports for federal, state, municipal, and other prevailing wage projects within required formats and deadlines.
• Verifies that employees are paid according to the correct classification, wage determination, collective bargaining agreement, project requirement, and applicable federal or prevailing wage obligation.
• Prepares, reconciles, and submits union remittance reports and supporting information for benefit funds, dues, assessments, and employer contributions.
• Partners with project managers, service leaders, field supervisors, and employees to resolve missing time, incorrect coding, classification discrepancies, rate issues, and other payroll exceptions.
• Calculates and processes payroll adjustments, retroactive pay, corrections, garnishments, paid time off, final pay, reimbursements, and other special payroll transactions.
• Reconciles payroll registers, payroll taxes, benefit deductions, union contributions, general ledger entries, and labor-cost information to identify and correct discrepancies.
• Maintains accurate and confidential payroll records, employee authorizations, tax documentation, certified payroll support, and audit-ready files.
• Responds to employee and manager payroll questions professionally, accurately, and within established service expectations.
• Supports internal, external, union, government, benefit, and certified payroll audits by gathering documentation and resolving findings.
• Develops and maintains payroll procedures, process maps, calendars, checklists, controls, and standard work to promote consistency and business continuity.
• Identifies recurring payroll errors, manual processes, system limitations, and workflow gaps and recommends practical solutions that improve efficiency and accuracy.
• Partners with Human Resources, Finance, Operations, and Information Technology on system improvements, testing, automation, data integrity, and payroll reporting.

• High school diploma or GED required; additional payroll, accounting, finance, or business education preferred
• 3+ years of payroll processing experience, preferably in construction, commercial HVAC, mechanical services, plumbing, electrical, refrigeration, or another skilled-trades environment
• Experience processing recurring, high-volume payroll with strict weekly and semi-monthly deadlines
• Experience with union payroll,…