Accounts Payable Specialist

Overview

JOB FUNCTION:

This position is responsible for overseeing the Accounts Payable function for the Company and its subsidiaries. This role ensures that all vendor payments are processed accurately, timely, and efficiently while maintaining compliance with established company policies and procedures. Additionally, the role is responsible for maintaining designated general ledger accounts and supporting records related to financial transactions, ensuring the accuracy and integrity of financial information reported in the Company's financial statements.

Responsibilities

DUTIES & RESPONSIBILITIES:

* Review and enter invoices for approval following company policies and procedures

* Prepare and record monthly accruals for vendor invoices to ensure expenses are recognized in the appropriate accounting period

* Set up new vendors, reviewing information for accuracy, completeness, and following company policies.

* Process payments following standard schedules and procedures

* Prepare prepaid schedules

* Verify employee expense reports for accuracy and supporting documentation prior to payment processing

* Coordinate and process lease-related payments to ensure compliance with payment terms and due dates

* Resolve variances affecting the reconciliation of the accounts payable general ledger account

* Ensure Accounts Payable invoice files and accounting folders are accurately maintained, organized, and readily accessible for audit and reporting purposes

* Perform other duties as assigned by the Senior Accounting Manager

Qualifications

MINIMUM QUALIFICATIONS:

* Associate's degree in accounting, business or equivalent

* Minimum of two years' experience in hands-on accounting or bookkeeping role

* Intermediate Excel skills, Teams, and MS Office Suite

* Timely and accurate expense management

* Results and detail oriented

Competency Requirements

* Proven organizational skills with ability to multi-task and follow assigned tasks through completion

* Ability to work independently with minimal supervision or with a team

* Must have excellent written and verbal communication skills

* Must have problem solving skills to proactively think of solutions

* Must be capable of managing high volumes of transactions accurately and efficiently

* Must be able to handle working with confidential information

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Responsibilities

DUTIES & RESPONSIBILITIES:

- Review and enter invoices for approval following company policies and procedures
- Prepare and record monthly accruals for vendor invoices to ensure expenses are recognized in the appropriate accounting period
- Set up new vendors, reviewing information for accuracy, completeness, and following company policies.

- Process payments following standard schedules and procedures
- Prepare prepaid schedules
- Verify employee expense reports for accuracy and supporting documentation prior to payment processing
- Coordinate and process lease-related payments to ensure compliance with payment terms and due dates
- Resolve variances affecting the reconciliation of the accounts payable general ledger account
- Ensure Accounts Payable invoice files and accounting folders are accurately maintained, organized, and readily accessible for audit and reporting purposes
- Perform other duties as assigned by the Senior Accounting Manager