Accounts Payable Specialist

Job Summary The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring accurate and timely processing of vendor invoices, expense reports, and payments. This role works closely with internal departments and external vendors to resolve discrepancies, maintain accurate financial records, and support month-end and audit activities.

Key Responsibilities Process high-volume vendor invoices accurately and in accordance with company policies

Verify invoice details including pricing, approvals, and proper coding to the general ledger

Match invoices with purchase orders and receiving documentation (2-way/3-way matching)
Prepare and process weekly or bi-weekly payment runs (checks, ACH, wire transfers)
Reconcile vendor statements and resolve discrepancies or payment issues

Respond to vendor inquiries in a timely and professional manner

Process employee expense reports and ensure compliance with company policies

Maintain organized and accurate accounts payable records and documentation

Assist with month-end close activities, including accruals and reconciliations

Support internal and external audits by providing required documentation

Identify opportunities to improve AP processes and efficiencies

Required Qualifications 1+ years of accounts payable or general accounting experience

Strong understanding of accounting principles and AP best practices

Experience with accounting or ERP systems (e.g., SAP, Oracle). COINS software experience is highly preferred

Proficiency in Microsoft Excel and other MS Office applications

High attention to detail and accuracy

Strong organizational and time-management skills

Experience in a high-volume or multi-entity AP environment

Familiarity with electronic invoicing and payment platforms

Prior experience supporting audits

Knowledge of sales/use tax or 1099 reporting

Excellent communication and interpersonal skills

Ability to work independently and as part of a team Strong problem-solving skills

Ability to manage multiple priorities and meet deadlines

Commitment to confidentiality and ethical financial practices
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