AP​/AR Specialist

AP/AR Specialist

We are looking for an AP/AR Specialist to join our accounting team and support daily financial operations with a primary emphasis on accounts payable. This position is well suited for an individual who can manage a high volume of transactions, maintain accurate records, and keep pace in a busy environment. The role also contributes to accounts receivable activities and offers room for growth for candidates interested in advancing within accounting and finance.

Responsibilities:

• Manage a large volume of supplier invoices, ensuring entries are accurate, complete, and processed within required deadlines.
• Compare invoices against purchase orders and receiving documents to confirm pricing, quantities, and approvals before payment is issued.
• Review purchasing documentation for materials and project-related services, including furniture installation work, to verify proper billing.
• Maintain vendor account information, respond to payment inquiries, and resolve discrepancies that affect timely processing.
• Prepare and process disbursements through electronic payments, wire transfers, and checks while monitoring open payables and due dates.
• Support period-end close activities by reconciling AP balances, organizing documentation, and assisting with audit-related requests.
• Create customer billings, record incoming funds, and apply cash receipts accurately to the appropriate accounts.
• Investigate billing issues, follow up on overdue balances, and reconcile customer accounts to support accurate receivables reporting.
• Perform general ledger and balance sheet reconciliations while partnering with internal teams to address payment and invoicing concerns.
• Recommend workflow improvements that strengthen accuracy, compliance, and efficiency across accounting processes.