Payroll Specialist

Job Description ABOUT THE POSITIONATG-Entertainment – North America is looking for a skilled Payroll Specialist to join our North American Payroll team. This role is based in San Antonio and supports multi-state payroll operations with a strong focus on California compliance. You will work closely with the Payroll Director and play a key role in ensuring accurate and timely payroll processing for a large and diverse workforce.

The ideal candidate has hands‑on payroll experience, is proficient in HRIS and HCM systems such as ADP, UKG, or Ceridian, has experience working with unions, and has a solid understanding of California wage and hour requirements.

This position currently requires contributing from the office a minimum of four days per week.

• Process accurate and timely weekly full-cycle payroll for salaried, hourly, and union employees across three San Francisco venues using UKG
• Identify, research, and resolve payroll discrepancies and processing issues
• Process off‑cycle payroll including manual checks for terminations, bonuses, retro pay, and payroll adjustments
• Review and validate timecard data (ABI Mastermind and UKG Ready), including overtime, paid leave, holiday pay, and separation payouts, and confirm compliance with state, local, union, and department work rules
• Import and reconcile variances in UKG-Time and Attendance
• Maintain accurate electronic payroll files and records
• Respond to employee payroll questions
• Process employee changes such as deductions, garnishments, pay rate changes, withholding changes, and terminations
• Support cross‑training of payroll staff to ensure critical payroll functions are conducted efficiently
• Assist with issuance of W‑2s and 1095‑Cs
• Perform other payroll duties as assigned

• Update union rates for new CBAs and process retroactive pay, including off‑cycle payroll runs when required
• Review weekly theatre settlements and payroll reports to ensure accurate and timely payment of union welfare, pension, dues, and benefit contributions via ACH and checks
• Assist with union audits and related health and pension contributions
• Send benefit breakdowns to unions and Accounts Payable for processing
• Prepare and submit weekly union benefit contribution reports and coordinate related payment requests with Finance to ensure timely remittance to all applicable union funds
• Research and resolve union dues, vacation, and contributions discrepancies within the UKG payroll system
• Review and resolve union payment discrepancy notices
• Assist with union audits related to health, pension, and benefit contributions
• Apply knowledge of collective bargaining agreements to payroll processing and benefits

• At least 2 years of payroll processing experience required
• Experience using UKG or similar HCM systems preferred
• Strong proficiency in Microsoft Excel, including formulas, pivot tables, and VLOOKUPs
• Experience preparing union benefit reports and coordinating benefit contribution payments, preferred
• Knowledge of payroll best practices and federal and state payroll regulations

• Excellent organizational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Clear and professional communication skills
• Ability to manage confidential information with discretion
• Highly organized with strong attention to detail
• Self‑motivated with the ability to work independently
• Comfortable working with employees and managers at all levels

• Generous Paid Time Off
• Volunteer Time Off
• Medical, Dental & Vision Insurance
• 401(k) with Match
• Flexible Spending Benefits
• Company‑paid long‑term disability, short‑term disability, and life insurance
• Sick leave and other benefits provided in accordance with state law

ATG-Entertainment is a world leader in live entertainment. Our portfolio of venues includes historic theatres, studio theatres, cinemas, conference spaces, and modern live music arenas. ATG-Entertainment own, operate or program 64 of the world’s most iconic venues across the UK, the US and Germany entertaining over 18 million audience members each year. Through our in‑house…