Accounting Specialist

Job Title:

Accounting
Specialist

Job Type: Part Time

FLSA Status:
Non-Exempt

Schedule:

6-12 hours per week, with additional hours as approved during month-end and year-end.

Job Overview:
The Accounting Specialist manages day-to-day bookkeeping and the monthly accounting close for Ronald McDonald House San Antonio. This part-time position maintains accurate records in Quick Books Online, reconciles accounts, prepares financial reports, and works with staff to obtain complete documentation and approvals.

• Enter and code bills, deposits, credit card activity, and journal entries in Quick Books Online, with supporting documents attached.
• Maintain accounts payable and receivable; prepare payments for an authorized signer to approve and release.
• Record contributions, pledge payments, and donor restrictions using documentation from Development.
• Reconcile bank and credit card accounts monthly and resolve outstanding items.
• Review payroll reports and record payroll and allocations after management approves payroll.
• Prepare monthly financial statements and budget versus actual reports for management review.
• Reconcile contribution activity with Development records monthly, documenting any timing or classification differences.
• Coordinate year-end records with the organization’s CPA or auditor.
• Make and receive phone calls as needed to coordinate with vendors.
• Identify opportunities to improve, streamline, and systemize accounting processes
• Assist with miscellaneous accounting and administrative tasks as needed

High School Diploma required, college degree a plus.

• Demonstrated experience in bookkeeping or accounting
• High proficiency in Quick Books (preferably Quick Books Online)
• Ability to communicate professionally with vendors, donors, staff, and the auditor
• Comprehensive knowledge of basic accounting principles and reconciliations
• Exceptional organizational and time-management abilities
• Capacity to work independently and show initiative
• Willingness to research accounting inquiries and learn new systems
• Strong focus on detail and accuracy

At least three years of experience in bookkeeping services

• The person must be dependable, trustworthy and always conduct him/herself in a manner that reflects positively to this organization.

NA

• Sits at desk 80-90% of the day.
• Near visual acuity essential for reading. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Hearing and speaking are essential for communication.
• Able to lift and transport up to 20 pounds.