Accounting Supervisor

The Accounting Supervisor oversees day-to-day accounting operations and programmatic financial activities for assigned programs, grants, contracts, and agencies. Reporting to the Director of Finance, this position provides direct supervision, training, and technical support to Program Accountants and other assigned finance staff and works closely with program leadership to ensure timely, accurate, and compliant financial management.

Key responsibilities include coordinating the monthly close, monitoring grant and contract spending, reviewing budgets and financial reports, maintaining accurate financial databases and Project IDs, supporting payroll and labor allocations, and ensuring financial information is complete and reliable. The Accounting Supervisor works proactively with Program Accountants and program leadership to maximize allowable use of awarded funding, identify under spending or financial issues early, and minimize unspent grant and foundation balances.

This position includes direct supervision and hands-on training of assigned finance staff. The Accounting Supervisor serves as a key resource to Program Accountants and programs and may step in to perform accounting duties as needed to meet deadlines, maintain continuity, and support the Director of Finance.

• Manage all administrative functions related to direct reports, ensuring operational efficiency and accountability.
• Lead onboarding, hands-on training, cross-training, and ongoing coaching of Program Accountants and assigned finance staff; provide performance feedback and elevate staffing or performance concerns to the Director of Finance.
• Develop and maintain consistent training for Program Accountants and program staff on financial processes, grant requirements, coding, budgets, financial reports, Sage Intacct, Project IDs, databases, and supporting documentation.
• Must ensure staff complete all required professional development training in a timely manner

• Supervise the accurate and timely preparation, review, and submission of invoices, reimbursement requests, grant drawdowns, and financial reports assigned to Program Accountants.
• Direct the preparation and coordination of financial reports for funders, program monitors, and external auditors.
• Coordinate financial reports and supporting documentation for funders, foundations, program monitors, audits, and internal leadership.
• Review journal entries and supporting documentation for accuracy, proper coding, appropriate Project IDs, funding sources, programs, departments, and compliance with GAAP and internal policies.
• Review reconciliations of assigned balance sheet accounts, general ledger activity, subledgers, receivables, and other accounts to support an accurate and timely monthly close.
• Assist the Director of Finance with audit preparation, schedules, supporting documentation, grant testing, and timely resolution of requested items.
• Review payroll financial uploads and labor distribution reports to ensure employee time and payroll costs are accurately allocated to the appropriate departments, cost centers, programs, funding sources, Project IDs, grants, and contracts.
• Work with Program Accountants and program leadership to identify and correct payroll allocation issues timely and ensure allocations agree with approved grant and contract budgets.
• Maintain accurate accounting dimensions and coding structures for assigned programs and awards, including creating and maintaining Project IDs and ensuring they align with approved budgets, contracts, grants, departments, programs, and funding sources.
• Monitor the accuracy and completeness of financial databases and integrations used for grants, contracts, payroll allocations, billing, and reporting; research discrepancies and coordinate corrections with the appropriate staff.

• Assist the Director of Finance and program leadership with development of annual operating, grant, foundation, and program budgets.
• Meet monthly with Program Directors and department managers to review financial results, grant status, budget-to-actual performance, payroll allocations, spending plans, forecasts, and needed corrective actions.
• Maintain a comprehensive calendar of grant, contract, foundation, billing, reporting, budget revision, and closeout deadlines and ensure assigned submissions are completed timely.
• Review grant, foundation,…