Accountant, Bookkeeper​/ Accounting Clerk, Accounts Receivable​/ Collections

Employment Type: Full-time as an Independent Contractor (compensation in USD through DEEL)

This is the hands-on, day-to-day accounting seat for two companies. You keep two Quick Books Online files clean and current, reconcile every bank, card, and Pay Pal feed monthly, process and code vendor invoices, reconcile store and processor payouts to orders, and hand the Finance Manager a closed month within 10 business days. The Finance Manager owns strategy, cash flow, and the accountants;

you own accuracy and completeness. If a number is in our books, you can show where it came from.

• Categorise and match every transaction in both Quick Books Online files
• Reconcile all bank, credit card, and Pay Pal accounts monthly for both companies
• Keep bank feeds connected and re-authenticate them the day they break.
• Record inter-company transfers, owner draws, and loans consistently on both sides so the two files tie out.
• Maintain the chart of accounts, vendor list, and department/class tagging (Marketing, Development, Operations, Executive) exactly as documented - no new accounts or vendors without approval.

• Collect invoices from email, Click Up, and vendor portals; code each one to the correct company and department; obtain the department lead's confirmation that the work was delivered before it is scheduled for payment.
• Prepare weekly payment runs (bank/ACH, wire, card, Pay Pal, Deel) for approval; record payments and file the invoice against the bill.
• Keep the Software / Expenses register (vendor × month, by department, both companies) updated to the cent every month, flag new or increased charges, and chase missing receipts.
• Maintain W-9s for every US vendor and contractor; prepare the annual 1099 data.

• Reconcile payouts from Woo Commerce processors, Shopify Payments, Amazon Seller Central settlements, Pay Pal and financing partners (Clarity Pay, Afterpay, Zip, Truemed HSA/FSA) to orders and to the bank - booking fees, refunds, chargebacks and reserves correctly.
• Record webinar, launch, affiliate/CPA and partner revenue-share income, and the matching payouts.
• Issue and track B2B invoices (Red Life Pro Bed deposits, financing-partner funding, and client balances) and confirm receipt of funds.

• Own the close checklist: accruals, prepaids, fixed assets and depreciation, inventory/COGS entries from the warehouse, 3PL and Amazon FBA reports, payroll/contractor journals, loan and credit-card interest.
• Deliver a reconciled trial balance and supporting schedules to the Finance Manager within 10 business days of month-end.
• Produce the standard monthly pack: P&L by company, brand and department; balance sheet; AP ageing; card-spend by holder; subscription register variance.
• Support the external CPA firm with clean books, schedules, and answers for year-end, US federal/state, Puerto Rico, and sales-tax filings.

• File every invoice, statement, contract, and agreement so that any transaction can be evidenced within a day.
• Follow the approval thresholds and dual-sign-off rules for new vendors and payment-detail changes; raise anything unusual (duplicate charges, unknown vendors, refund spikes) immediately.

• All bank, card, and Pay Pal accounts in both Quick Books files are reconciled and current; every historic feed gap is documented and cleared with the accountants.
• Software / Expenses register is complete and accurate for the year to date.
• The invoice intake - coding - verification - payment workflow is followed for 100% of payables.
• First monthly close delivered within 10 business days.

• Every store and…