Accounts Payable Technician

Please see Special Instructions for more details.

N/A.

Position Information

Position Title

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Accounts Payable Technician is responsible for the accurate and timely processing of invoices, check requests and general travel expense reports for UIW and SACHS using the Banner system. The Accounts Payable Technician reports to the Accounts Payable Manager.

UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents.

Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties

Job Duty Name

Description of Job Duties

• Receives and verifies invoices and check requests for payment and enters data in the Banner system.
• Verifies transactions are in compliance with university guidelines.
• Sorts, reviews, and matches open invoices to purchase orders, prepares documentation for data entry and scanning in the Banner system.
• Verifies account codes, discounts and payment terms. Issues journal vouchers as needed.

Job Duty Name General Travel Reports

Description of Job Duties

• Processes all travel related documentation for reimbursement, data entry and scanning.
• Prepares correcting journal entries as needed.
• Verifies transactions are in compliance with university guidelines to determine if all submitted expenses are reimbursable.

Job Duty Name Payment Production

Description of Job Duties

• Initiates the payment production process to include direct deposits.
• Verifies the payment production process is in compliance with university guidelines.
• Generates reports relative to the specific payment productions and issues journal.

Job Duty Name Payment Distribution

Description of Job Duties

• Prepares checks and direct deposits for distribution to employees and vendors.

Job Duty Name Miscellaneous Accounts Payable Duties

Description of Job Duties

• Sorts and distributes daily mail as needed.
• Places check copies in check number order.
• Assists with special projects as needed.
• Performs other duties as assigned.

Qualifications

Knowledge

Skills and Abilities

• Must have excellent oral and written communication skills.
• Must be able to data entry (alphanumeric) 50wpm-55wpm.
• Proficient with Microsoft Office applications.
• Must be knowledgeable of Accounts Payable.
• Must be detail oriented in preparing information and in the data entry of such information.
• Must be able to maintain confidentiality concerning university transactions.
• Ability to effectively process transactions using the Banner system.
• Must have basic knowledge of how invoices are received and verified for goods and services using purchase orders and direct pay with approved signatures.
• Ability to effectively maintain accounts payable vendor files and other financial records including purchase orders and invoices.
• Ability to work effectively with individuals from diverse…