Administrative Assistant; Manufacturing

Job Summary

Job Summary

TITLE: Administrative Assistant (Production)

POSITION CLASSIFICATION: Non-exempt

DEPARTMENT: General Production

POSITION REPORT TO: Plant Manager

SUMMARY: The Administrative Assistant is responsible for supporting the Production department through various administrative activities. We need background in administrative tasks within a production environment. Ideally, someone who is dealing with work orders, scheduling of those, and recording material usage. The ideal resume would have some experience navigating in an ERP system, such as SAP, Sys Pro, Netsuite, Oracle, etc.

• Strong analytical and organization skills
• Ability to perform comfortably in a fast pace, deadline-oriented work environment
• Ability to successfully execute complex tasks simultaneously
• Ability to work in both a team environment and independently
• Excellent written, verbal, and communication skills
• Experience with Net Suite preferred
• Knowledge of MS Office with demonstrated ability working in Word, PowerPoint, and Excel
• Ability to learn different software programs quickly
• Ability to perform data entry with minimal errors
• Ability to follow written and verbal instructions

• High School diploma or G.E.D.; or equivalent combination of education and experience

• Create work orders in Net Suite to get an assembly bill of materials.
• Inventory raw material in coolers and dry storage ingredients.
• Report any discrepancies to upper management and departments that are using the material
• Transfer in raw material and transfer out finished goods from previous day
• Track inventory balances and adjust yield losses
• Coordinate with the receiving department to make sure we are receiving raw material for upcoming production
• Request approval documentation to suppliers
• File all Production documentation
• Verify Production records
  
  Maintain Production database through data entry
• Order office supplies
• Perform a range of additional administrative and project related tasks as directed.
• Other duties as may be assigned by management.