Project Administrator - Construction

Job Title:

Project Administrator

Locations:
San Antonio, Texas

Job Summary:

Located at the project site and reporting directly to the Project Manager, the Project Administrator plays a vital role in supporting the operational and administrative functions of a large-scale construction project. Acting as a key liaison between field teams, subcontractors, and the corporate office, this fast-paced role ensures smooth coordination, compliance, and communication across all project phases.

Primary Duties:

* Coordinate with HR and field teams to onboard new employees and subcontractors

* Facilitate site access, badging, and orientation logistics

* Ensure all personnel meet compliance and safety requirements prior to mobilization

* Liaise with safety and training coordinators to schedule required inductions and certifications

* Track training records and maintaining up-to-date compliance documentation

* Project Coordination & Communication

* Manage daily email correspondence and respond to site-related inquiries

* Take and distribute meeting minutes for site coordination and subcontractor meetings

* Maintain calendars, schedule meetings, and book site conference rooms

* Perform data entry including timekeeping, labor tracking, and daily logs

* Prepare reports and maintain accurate records for project documentation

* Order and manage site office supplies and equipment

* Organize travel and accommodation for project staff and visiting personnel

* Support coordination of internal and external site events

* Provide administrative assistance to project managers, superintendents, and field engineers

* Offer relief coverage for other staff as needed

* Demonstrate Yates Core Values and Principles

* Follow Yates Code of Conduct

* Safety Responsibilities and Expectations

* Responsible for refusing unsafe work and for carrying out all work in accordance with the established Yates Safety Procedures and Work Practices

* Report all incidents, near hits and hazards to management.

* Required to wear and maintain personal PPE.

* Advise fellow employees of hazardous situations.

* Participate in workplace inspections.

* Comply with statutory requirements, including duty of care.

* Participate in required and/or assigned training.

* Provide suggestions to improve Safety.

* Present a mature approach to working safely.

* Attend prestart and Safety meetings and contribute.

* Assists with administering the site safety program as required and ensuring Trade Partner compliance with OSHA standards and Yates Site Specific Requirements and all applicable safety codes and regulations.

* Other related duties as needed and assigned by the Manager in support of the successful completion of the project.

Qualifications:

* High School Diploma or equivalent

* A certificate or Diploma in Business Administration is preferred

* Minimum of three (3) years of experience as a receptionist, administrative assistant, timekeeper, or equivalent customer service-related position

Requirements:

* Enthusiastic and able to represent Yates in external events

* Proficient computer skills in Microsoft Office including Excel and Word

* Experience creating and maintaining organizational charts is a plus

Competencies:

* Ability to multitask and prioritize tasks

* Excellent time management skills

* Team Player

* Highly developed written and verbal communication skills.

* Able to plan, organize and prioritize large volumes of work under tight time frames effectively

* Excellent organizational skills and attention to detail.

* Builds strong relationships to drive the business forward

* Strong interpersonal and communication skills to enable effective communications with all stakeholders

* The ability to work constructively in a team environment

Physical Demands/

Essential Job Functions:

This job description reflects an assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Physical requirements for this role may include but not limited to walking, standing, operating tools / equipment, and lifting items (up to 25lbs). Tasks may also be carried out in varying weather conditions and environments as appliable to the position.

About Yates Construction

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