Executive Assistant

Description We are looking for an experienced Executive Assistant to provide high-level support to leadership in San Antonio, Texas. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will serve as a key liaison to the Board of Directors while ensuring seamless coordination of meetings, calendars, and administrative tasks.

Responsibilities:

- Serve as the first point of contact for leadership, ensuring attentive and positive interactions with external inquiries.

- Coordinate and manage requests and meetings related to the Board of Directors.

- Assist in developing agendas and presentations for Board of Directors meetings.

- Prepare, distribute, and maintain detailed minutes for Board of Directors meetings.

- Manage executive calendars, including scheduling appointments and resolving conflicts.

- Handle credit card reconciliations, timesheet entries, and expense report submissions for designated leaders.

- Organize and oversee internal and external meetings, including scheduling, reminders, and catering arrangements.

- Format presentations and disseminate relevant materials for internal meetings.

- Maintain confidential records in databases and external documents.

- Establish and manage both paper and electronic filing systems to ensure accurate record-keeping. Requirements - Proven experience as an Executive Assistant supporting C-level executives and boards.

- Ability to act confidently and professionally as a representative of leadership.

- Strong problem-solving skills and a calm demeanor under pressure.

- Highly adaptable to change and capable of managing rapid growth environments.

- Exceptional organizational skills with the ability to prioritize and work independently.

- Advanced proficiency in Microsoft Word, Excel, and Outlook, including video conferencing setup.

- Demonstrated ability to handle confidential information with discretion and professionalism.

- Excellent communication skills, both written and verbal.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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