Administrative assistant

Job Summary

The administrative assistant facilitates the efficient operation of the office by performing a variety of clerical and administrative tasks while providing high-level administrative support to the entire team.

• General office clerical and administrative tasks.
• Welcomes and directs visitors – offers and serves refreshments, as necessary.
• Telephone/receptionist duties.
• Handles daily incoming mail and maintains an accurate record of outgoing mail.
• Handles daily company email correspondence, faxing, scanning, word processing, and data entry.
• Responds to and resolves administrative inquiries and questions.
• Maintains filing systems as assigned. Accurately organizes and maintains paper documents and electronic files.
• Maintains a system for recording expenses. Light data entry/accounting experience is a plus.
• Monitors office supplies; maintains a list of supplies that need to be replenished or special-ordered. Maintains organization of storage cabinets for supplies.
• Coordinates maintenance of office equipment.
• Performs additional duties as assigned.
• Errands outside the office as requested.

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent interpersonal and customer service skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Extensive knowledge of office administration, clerical procedures, and record‑keeping systems.
• Extremely proficient with Microsoft Office Suite, PDF Editor, or similar software, with the ability to learn new or updated software. Quick Books knowledge is a plus.
• Ability to type a minimum of 50 words per minute.
• Ability to multitask and work with limited direct supervision.
• Ability to function well in a high‑paced and at times stressful environment.
• Ability to maintain the confidentiality of information and professional boundaries.
• Ability to work independently.

• High school diploma required;
  Associate degree or bachelor’s degree in related field preferred.
• At least two years of related experience required.
• Bilingual in English / Spanish, a plus.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds at times.

Ideal candidate has great attention to detail, related work history, is easy‑going, and able to work with many different personalities.

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CBRH LLC is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. 3

CBRH LLC does not discriminate on the basis of disability, veteran status, or any other basis protected under federal, state, or local laws.