Executive Assistant San Antonio, TX

Executive Assistant – Acara Solutions – San Antonio, TX

Are you an Executive Assistant looking to join one of the top companies in the Healthcare industry
?

Are you looking to further your career and grow?

Do you have experience with Microsoft Office Suite
?

If you answered yes to those three questions, then today!

Acara Solutions seeks highly qualified candidates to work on-site for our client in San Antonio, TX
.

• Under general supervision, responsible for providing advanced administrative support for senior management and executives.
• Prepares correspondence, memoranda, reports, or related documents and materials.
• Initiates routine and non-routine correspondence/memoranda as needed.
• Prepares and submits departmental requisitions, forms, reimbursements, and vouchers for vendors and staff.
• Monitors email and assists with timely and appropriate responses for priority matters.
• Screens and routes calls and visitors, as appropriate, and resolves routine and complex inquiries.
• Utilizes the assistance of one or more lower-level secretaries on a reporting or project basis.
• Schedules and maintains a calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements accordingly.
• Assists in directly organizing and obtaining documents needed for meetings.
• Drafts agendas, prepares, and distributes meeting minutes.
• Manages meeting logistics and takes appropriate actions as needed to ensure successful outcomes.
• Organizes and maintains files and key documents for appropriate record keeping.
• Serves as administrative liaison and first point of contact for resources to departments and offices within the institution regarding policies and procedures.
• Performs all other duties as assigned.
• Efficiently uses time to identify short and long-term priorities, fulfills realistic goals, and responds to the schedules of others.

Pay: $35.97 / hr

Hours:

40 hrs / Week

Length:
Temp (6 months)

• Bachelor's Degree.
• Minimum 5 years of experience with Microsoft Office Suite.

• Ability to be self-directed in accomplishing the coordination and decision-making responsibilities of administrative processes.
• Ability to maintain confidentiality of information, documents, and materials.
• Ability to effectively communicate verbally and in writing, including writing and preparing memorandums, letters, and other official correspondence.
• Detail-oriented with meticulous planning and organizational skills while balancing multiple priorities.

• Upon offer of employment, the individual will be subject to a background check and a drug screen.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the necessary employment eligibility verification form upon hire.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, Talent Rise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.