Business Administrator -San Antonio
Listed on 2026-05-26
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin
Aboutthe Role
Weareseekingaproactive,detail oriented,andhighlyorganized
Business Administratortosupportour Regional Business Unit Leaderandtheirteaminafastpacedconstructioncompanyspecializinginlowvoltagetemperaturecontrolsinstallationsfor Building Management Systems .
Thisroleisidealforsomeonewhothrivesonkeepingthingsorganized,stayingontopofdetails,andmakingsurethedaytodayrunssmoothly.
Youwillplayakeyroleinsupportinginternaloperations,managingclientcommunication,andhelpingtheteamstayaligned.
Nopriorconstructionexperienceisrequired.
Whatmattersmostisastrongsenseofownership,reliability,andtheabilitytokeepmultiplemovingpiecesorganized.
Youmustbethe 'glue' forourcoreteaminthe
Regional Businesswhichincludesa Regional Business Unit Leader ,anAccount
Manager,anda
Project
Manager.
Providedaytodayadministrativesupporttothe Business Unit Leaderandcoreteam ,helpingmanagepriorities,schedules,andfollowupstokeepworkmovingefficiently.
Dataand Document ManagementMaintainaccurateandorganizedrecordsacrossinternalsystems.
Recordsincludesignedcontracts,projectstatusreports,projectdocumentation,etc.
Ensureinformationiseasytoaccessbyallinternalstakeholders(basedonaccesslevels) andkeptuptodate.
Keepteamsalignedbycoordinatingcommunication,trackingactionitems,andensuringupdatesaresharedacrossstakeholdersinatimelyway.
Support
PMandBULindailymanpowercoordinationwhenrequested.
Managecalendars,coordinatemeetings,andsupportlogisticsforinternalandexternalengagements,includingsitevisitsandteamactivitiesthatdirectlyincludetothecoreteam.
Process Support and OrganizationLearnthoroughlyandmaintainconsistentprocessesacrosstheteam,helpidentifygaps,andbringforwardopportunitiestoimprovehowworkistrackedandmanaged.
Cross Functional CoordinationCollaboratewithinternalteamsincluding Preconstruction,Finance,HR,IT,Fleet Management,and Operationstohelpkeepworkflowsorganizedanddeliverablesontrack.
Examples May Include- BULCredit Card Receipt Tracking
- Team Building Event Coordination
- Apparel Ordering
- Printing Documentsfor Fieldorsignature
- Sharepoint Maintenance
- Makingtravelarrangementsifneeded
- Orderingandassembling Client Holiday Gifts
Jumpintosupportrandomtaskswithoutbeingrequestedbycoreteam.
Notaskistootrivial.
Learn,internalizeandliveoutourcompanyvaluesindailyactivities.
Qualifications- Nopriorexperiencerequired,wearewillingtraintherightperson
- Strongorganizationalskillswithhighattentiontodetail
- Clearandprofessionalcommunicationskills
- Abilitytomanagemultipletasksandshiftingpriorities
- Stronginterpersonalskillsandteamorientedmindset
- Positive attitude,dependable,andwillingtotakeownership
- Proficiency in Microsoft Office Suiteincluding Outlook ,Excel,andWord
- Willingnesstotraveloccasionallyasneeded
- Associateor Bachelor'sdegreein
Business
Administration,Communications,orrelatedfield - Priorexperienceinadministrativesupport,coordination,orofficeoperations
- FamiliaritywithCRMsystemsorinternaltrackingtools
- Exposuretoconstructionorrelatedindustriesisaplusbutnotrequired
- Base salary:$50,000to $70,000,basedonexperienceandcapability
- PerformancebasedbonustiedtokeyKPIs
- Comprehensivebenefitsincluding Health,Dental,and Vision insurance,401(k),paidtimeoff,andprofessionaldevelopment
Exposure to Leadership:
Workcloselywitha Business Unit Leaderandseehowagrowingoperationrunsdaytoday
Growth Opportunities:
Buildafoundationforrolesinoperations,project coordination,orbusinesssupport
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