Administrative Specialist

Title: Administrative Specialist

Department: UNT-College of Engineering

Job Location: Denton

Salary: 38,439.72

The mission of the Department of Biomedical Engineering is to provide a student-centered environment that facilitates a culture of inter-disciplinary learning and innovation, while encouraging active participation in scholarly and professional activities to serve the biomedical engineering profession and society, while advancing regional economic development.

This position is responsible for providing more complex administrative support and customer‑oriented services to a department. It coordinates activities and acts as a department/area liaison handling issues that are sensitive and confidential. The role identifies and recommends improvements for administrative procedures; assignments range from routine to complex in nature and require latitude, problem solving, and interpretation of departmental and university guidelines.

Associate’s degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

• Exceptional customer service skills.
• Intermediate Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, adapt to constant changes, handle multiple tasks, and coordinate the work of others.
• Ability to keep complex records, assemble and organize detailed data, and prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan, and organize multiple assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures, and terminology of assigned functions.

• Assist the Administrative Coordinator in the administrative support of databasing, correspondence reports, and event and planning activities for the department.
• Serve as the first point of contact for the department, receiving and routing phone calls, visitors, and students; receive all shipments and collect and distribute mail.
• Assist in gathering various data for the department.
• Be knowledgeable in student policies and assist students with graduate advising, degree plans, enrollment requests, and other student‑related inquiries.
• Maintain the department website.
• Develop the course schedule, assign rooms, and coordinate with the registrar.

• Communicating with others to exchange information.
• Lifting and moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting and/or standing.
• Repeating motions that may include the wrists, hands, and/or fingers.

• No adverse environmental conditions expected.

Monday – Friday, 8 AM – 5 PM

This is a Security Sensitive Position.

The University of North Texas System is firmly committed to equal opportunity and does not permit—and takes actions to prevent—discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities.

UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.