Administrative Assistant Arena Development

Job Description

Posted Wednesday, June 3, 2026 at 5:00 AM

The Administrative Assistant is an essential support role that provides administrative and operational assistance to the Project Team leading the development of the San Antonio Spurs new arena. This role reports to the Executive Assistant & External Affairs Liaison and supports the new arena by delivering day‑to‑day administrative support, including travel coordination, expense management, invoicing, scheduling, and logistics for site visits and project‑related activities.

The ideal candidate is highly organized, detail‑oriented, and comfortable managing multiple priorities in a fast‑paced, evolving environment.

• Serve as a central coordination point across internal teams, external partners, and project leadership.
• Support project governance processes, including tracking decisions, actions, and approvals.
• Maintain alignment across work streams (development, design, construction, operations, partnerships).
• Develop agendas, capture clear notes, and track follow‑ups to completion.
• Ensure consistent, timely communication flows across all stakeholders.
• Prepare summaries, briefings, and reporting materials.
• Manage centralized project documentation (contracts, drawings, reports, approvals, change logs).
• Assist with tracking project timelines, key milestones, and deliverables across all phases.
• Assist with coordinating updates with project managers and partners to ensure schedules remain current.
• Facilitate coordination between internal departments (basketball ops, venue ops, partnerships, HR, etc.) and external partners.
• Other duties as assigned.

• Minimum of 5 years of experience in an administrative or project coordination role.
• Experience supporting senior leaders or complex projects preferred.
• Financial acumen related to invoicing and expense management.
• Advanced proficiency in Microsoft Office Suite.
• Strong organizational, prioritization, and time management skills.
• High degree of discretion and professionalism.
• Ability to anticipate needs and operate independently.
• Ability to function effectively in a high‑paced, high‑visibility environment.
• Availability to work onsite and occasionally extended hours as required.

• Ability to remain in a stationary position (sitting or standing) for extended periods of time while working at a computer.
• Frequent use of a computer, phone, and other standard office equipment.
• Ability to move throughout office environments, meeting spaces, and arena facilities.
• Occasional walking across large venues or project sites, including uneven surfaces during construction site visits.
• Ability to lift and carry materials up to 15–20 pounds (e.g., files, office supplies, meeting materials).
• Ability to bend, stoop, reach, and grasp to retrieve files or supplies.
• Visual acuity to review documents, spreadsheets, and digital screens.
• Ability to communicate effectively in person, via phone, and via video conferencing.
• Availability to occasionally work extended hours, including early mornings, evenings, or weekends, as project needs arise.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In every position, each employee is expected to demonstrate alignment with SS&E’s core values and collaborate with internal/external community members.

SS&E is an Equal Opportunity Employer.

Nothing contained in this job description is intended to be a contract of employment, nor does any information contained here represent a guarantee of employment for a specific duration. Your employment with SS&E is “at will”, which means that either you or SS&E may terminate the relationship at any time. Essential functions listed above must be performed with or without accommodations.