Administrative Bookkeeper

Description

Full-Time

Non-Exempt (Hourly)

Monday – Friday 40 hours per week to be determined by the Pastor

Pastor

• Paid Holidays/Holy Days
• 403b Retirement
• 401 (a) Pension Plan
• Medical, Dental, Vision, Life
• Employee Assistance Program
• Short-term/Long-term Disability

The Bookkeeper fulfills the mission of the parish by ensuring effective and efficient administration of bookkeeping, HR, and administrative functions.

• Maintains accounts payable, accounts receivable (i.e. contributions, donations), payroll, expenditures/reimbursements, and financial records
• Prepare change boxes for special activities and accounts for monies
• Responds to inquiries concerning accounting matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations
• Prepares financial budget and reports for pastor approval and prepares status reports for staff
• Monitors budget to actual performance
• Ensure all tax reports (941, W-2s, 1099s) are filed in a timely manner.
• Coordinates and prepares all financial reports and letters with the local Pastor
• Performs regularly scheduled accounting tasks such as monthly general ledger entries and adjustments to close the month/quarter/year to include reconciliations
• Assists in facility rentals and take payments as needed
• Attends Finance Council meetings and in cooperation with them, develops & administers policies and procedures concerning the use of the parish properties & facilities
• Review and approve contracts & service agreements as necessary

• Prepares, reviews, and submits bi-weekly and monthly payroll in a timely and accurate manner
• Responsible for providing Pastor appropriate time report registers for review and approval
• Ensures employee records are always current and accurate in HRIS system
• Coordinate with Human Resources on deployment and implementation of HR policy and/or process changes, as appropriate
• Assist Pastor in the administration of Archdiocesan Policies which include recruiting, hiring, onboarding, new employee orientation, and the exiting process
• Reconciles employee benefits to monthly invoices and ensures completed correctly and in a timely manner

• Ensure parish bulletins are completed timely
• Maintain the parish website
• Schedule masses and keep records of mass intentions
• Receive incoming phone calls and respond to messages
• Schedule celebration of sacraments after consultation with pastor
• Coordinate and prepare for mass before, during, and after in the event that a sacristan isn’t available
• Obtain necessary documents for baptism, communion, confirmation and matrimony, type certificates, and make entries of sacramental records
• Make copies for Faith Formation program when needed
• Be available on the weekends as coordinated by the Pastor to include oversight of the money counters, assist with fundraisers, and other related activities

• Performs a variety of office duties, such as typing, filing, answering the telephone, opening, and distributing mail, assisting office visitors and other related duties as assigned
• Ability to establish and maintain effective working relationships
• Exceptional communication and collaboration skills
• Strong organizational and time management skills
• Ability to work in fast-paced environment
• Always maintain confidentiality and prudence
• Coordinate meetings for the Financial Council, Pastoral Council and Staff Meetings
• Welcome all visitors in a warm and friendly manner

The Archdiocese of San Antonio is an Equal Opportunity Employer.