Secretary, Director

Job Title

Secretary, Director

Starting Date: Jul 8, 2025

Pay Grade: CT5

Days: 226

Exemption Status: Non‑Exempt

Reports to: Director(s) Bilingual and PEIMS

Department/School: Central Administration Office

Job : 5760672

Final date to receive applications: Posted until filled

Posted: Jun 04, 2026 5:00 AM (UTC)

Assist with daily operation of the Bilingual and PEIMS offices and provide clerical services to the Director(s).

Education/Certification:

• High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency)
• Candidate must have a satisfactory outcome of fingerprinting background check. Non‑refundable fee (approximately $50.00) paid by the employee

Special Knowledge/

Skills:

• Knowledge of school district organization, operations, and administrative policies
• Ability to read and comprehend instructions, short correspondence, and memos
• Ability to make independent decisions regarding planning, organizing, and scheduling
• Excellent public relations, organization, communication, and interpersonal skills
• Ability to use software to develop spreadsheets, perform data analysis, and do word processing
• Ability to multi‑task numerous complex administrative activities

Experience:

• 3 years or more advanced secretarial experience with extensive contact with people

• Prepare correspondence, memorandums, forms, requisitions, and reports for these offices using personal computer.
• Receive and process work orders.
• Compile pertinent data to prepare various required state and local reports.
• Maintain physical and computerized departmental files on departmental issues.
• Maintain appropriate student records as needed.
• Answer incoming calls, take messages, and route them to appropriate staff.
• Answer incoming calls and handle questions and requests that fall within level of responsibility.

• Assist with preparation of purchase orders and payment authorizations.
• Compile and report time records or prepare payroll on employees.

• Input all supply and equipment purchase information in computer.
• Input student and staff information in computer.

• Welcome all visitors and handle their requests or refer them to appropriate personnel.
• Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.
• Maintain a schedule of appointments and make arrangements for conferences and interviews.
• Order office supplies for department.

Monitor the work and issue work assignments to assigned clerical staff.

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional district wide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Full‑Time

$18.92 to $27.79 Per Hour

• Citizenship, residency or work visa required

• Human Resources Department
• 5622 Ray Ellison Blvd.
• San Antonio, Texas 78242
• Phone: 210‑977‑7000
• Email: