Principal Secretary

Position Information

Position Type:
Clerical/ Secretary – Principal Elementary

Date Posted: 5/8/2026

Ensure efficient operations of school administrative office and provide clerical services for the school's principal and other staff members.

• Education/Training:
• Must be 18 years of age or older
• High School Diploma or GED
• Special Knowledge/
  
  Skills:
  
  
• Excellent customer service skills
• Proficient in keyboarding, word processing, and file maintenance
• Effective organizational skills and effective communication skills; oral and written
• Knowledge of computer software programs;
  Word, Excel, Power Point
• Knowledge of basic accounting principles
• Experience:
• Minimum 3 years of clerical experience

• Prepare written correspondence, forms, schedules, or reports using personal computer.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Monitor and process personnel time records in Kronos including leave requests and reports and submit to central office according to established deadlines.
• Maintain school calendar of events and assist with coordination of campus activities.
• Schedule meetings and appointments and maintain calendar for principal.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
• Prepare and process purchase orders.
• Order, receive, issue and maintain supplies and equipment as needed.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
• Maintain inventory of fixed assets, equipment, and supplies.
• Receive, sort, and distribute mail and other documents to campus staff.
• Ability to communicate and to maintain effective working relationships with administrators, staff and the public.
• Maintain confidentiality.
• Daily attendance and punctuality are essential functions of the job.
• Perform other duties as assigned.

None.

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours; occasional district wide and statewide travel
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress