Administrative Assistant Arena Development

The Administrative Assistant is a critical support role providing administrative and operational assistance to the Project Team leading the development of the San Antonio Spurs new arena.

Reporting to the Executive Assistant & External Affairs Liaison and supporting the new arena, this role will provide day-to-day administrative support including travel coordination, expense management, invoicing, scheduling, and logistics for site visits and project-related activities. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced, evolving environment. This individual must maintain confidentiality, demonstrate professionalism, and provide exceptional service to internal and external stakeholders.

What You'll Do:

Serve as a central coordination point across internal teams, external partners, and project leadership.
Support project governance processes, including tracking decisions, actions, and approvals
Maintain alignment across work streams (development, design, construction, operations, partnerships)
Develop agendas, capture clear notes, and track follow-ups to completion
Ensure consistent, timely communication flows across all stakeholders
Prepare summaries, briefings, and reporting materials
Manage centralized project documentation (contracts, drawings, reports, approvals, change logs)
Assist with tracking project timelines, key milestones, and deliverables across all phases
Assist with coordinating updates with project managers and partners to ensure schedules remain current
Facilitate coordination between internal departments (basketball ops, venue ops, partnerships, HR, etc.) and external partners
Other duties as assigned.

Who You Are:

Minimum of 5 years of experience in an administrative or project coordination role.
Experience supporting senior leaders or complex projects preferred.
Financial acumen related to invoicing and expense management.
Advanced proficiency in Microsoft Office Suite.
Strong organizational, prioritization, and time management skills.
High degree of discretion and professionalism.
Ability to anticipate needs and operate independently.
Ability to function effectively in a high-paced, high-visibility environment.
Availability to work onsite and occasional extended hours as required

Physical Requirements:

Ability to remain in a stationary position (sitting or standing) for extended periods of time while working at a computer.
Frequent use of a computer, phone, and other standard office equipment.
Ability to move throughout office environments, meeting spaces, and arena facilities.
Occasional walking across large venues or project sites, including uneven surfaces during construction site visits.
Ability to lift and carry materials up to 15-20 pounds (e.g., files, office supplies, meeting materials).
Ability to bend, stoop, reach, and grasp to retrieve files or supplies.
Visual acuity to review documents, spreadsheets, and digital screens.
Ability to communicate effectively in person, via phone, and via video conferencing.
Availability to occasionally work extended hours, including early mornings, evenings, or weekends, as project needs arise.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.