Receptionist-Office Dean, RSO; Part-time

Receptionist - Office of the Dean, RSO (Part-time)

This part‑time receptionist serves as the first point of contact for the Office of the Dean in the Rosenberg School of Optometry (RSO). The role directs visitors and callers, assists with general office duties, and reports to the Dean.

Job Summary

The receptionist welcomes visitors, communicates visitor arrivals, and escorts them to the appropriate office. The position resolves customer concerns, performs administrative support tasks such as mail handling, calendar management, filing, and assists with event setup and clean‑up. The role maintains a clean workspace, manages printer and copier stations, and communicates with the Dean’s suite regarding office needs. The receptionist answers telephones quickly and professionally, aiming to answer within two rings, and may perform other duties as assigned.

Location
• RSO facility near the Medical Center at 9725 Datapoint Dr, San Antonio, TX 78229. The position is not benefits eligible.

• Serve as the first point of contact, ensuring all clients, faculty, staff, students, and visitors entering the building are notified to appropriate personnel.
• Resolve customer concerns by addressing them directly or referring them appropriately.
• Assist with general office tasks for the Dean’s suite: prepare outgoing mail, retrieve incoming mail, manage the office and master calendar, resolve scheduling conflicts, file, and other administrative duties.
• Maintain a clean and organized workspace and embody a friendly tone when speaking to callers.
• Manage printer and copier stations, alert Dean’s suite to necessary actions, restock supplies, and assist with event setup and breakdown.
• Keep the Dean’s suite informed of activities and needs in the lobby area.
• Answer the phone quickly and professionally, with a goal of answering within two rings.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Passion for creating a wonderful customer experience and first impression.
• Dependable, reliable, and embodies the go‑give spirit.
• Initiative to take on tasks during downtime.
• Strong ability to maintain confidential information.
• Proficiency in MS Outlook, Word, Excel, or similar systems.
• Strong communication skills, verbal, written, and interpersonal.
• Ability to work independently and in a team environment.
• Strong ability to manage multiple priorities in a deadline‑driven environment.
• Ability to work effectively with individuals from diverse communities and cultures.
• Adherence to all applicable rules and regulations of the University, the Conference, and the NCAA.

High school diploma or equivalent.

Two (2) years of office support experience in a complex office setting.

• Office support experience in higher education, optometry, or a similar environment.
• Bilingual skills in Spanish.
• Two (2) years of related experience in an office management or optometry practice setting.

N/A.

20 hours per week within the standard office hours of Monday through Friday 9 am to 4 pm, with occasional extended hours or weekends as needed.

• Lift up to 15 lbs for table set‑up/tear‑down at events.
• Lift up to 20 lbs of office/event materials, including reach overhead, bend, and squat.
• Push/pull event/equipment carts holding up to 45 lbs.
• Engage in events for extended periods of time and move around campus and venues actively.

Posting Number: AS2223PO

Number of Vacancies: 1

Job Type: Part Time

Job Category:
Staff (non‑exempt)

Desired

Start Date:

08/03/2026

Reports to:

Dean, RSO

Salary: $15 per hour

Open Date: 06/22/2026

Open Until Filled:
Yes

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.