SPED Data Clerk

Job Title

Special Education Clerk, Special Programs Clerk

Jubilee Academies Jubilee Lake View University Prep, San Antonio, TX

• Job
• Final date to receive applications:
  Posted until filled
• Posted:
  Jun 17, 2026 7:01 PM (UTC)
• Position Type:
  Non-Exempt
• Position Type:
  Full-time
• Length of Term/Employment: 220 days / At-will
• Position
  
  Hours:
  
  Mon - Fri, 40 Hours per week
• Reports To:
  
  Campus Principal, SPED Coordinator
• Position Mission:
  Provide secretarial and clerical support for the Special Education department at the school site. Assist the Special Education Manager with administrative details and perform other general office duties as assigned.

• High school diploma or GED.
• Excellent knowledge of specific computer programs such as Word, Excel, Google Drive, Google Calendar.
• Ability to work independently.
• Friendly and professional demeanor.
• Experience maintaining and prioritizing a calendar.
• Exceptional verbal and organizational skills.
• Skilled in data entry, filing, telephone, and written communication skills.
• Ability to maintain confidentiality.
• Knowledge of special education is preferred.
• Bilingual preferred.

• ARD Meeting Coordination and Tracking
  • Ensure all ARD meeting timelines are met, including 20‑day permanent placement ARDs for transfer students.
  • Schedule Annual ARD meetings 30 days in advance and REED meetings 60 days in advance.
  • Check teacher availability, contact parents for scheduling, send formal meeting notices and invites.
  • Maintain a digital calendar of all ARD due dates and scheduled meetings.
  • Collaborate with SPED leadership and campus administration.
• ARD Preparation and Follow‑Up
  • Ensure ARD room and technology are prepared. Coordinate distribution of PLAAFP to teachers.
  • Reconcile 720 PEIMS reports with eSpEd bi‑weekly to ensure IEP and FIE dates match.
  • Confirm all digital and printed information archived within 24 hours of a meeting.
  • Ensure parents receive a copy of the ARD within 24 hours and provide updated accommodations to staff.
• Evaluations and Referrals
  • Track campus parent request referrals via designated tracker.
  • Assist gathering information for referral packets, ensure administrative forms sent within 37 days.
  • Communicate with assessment staff for initial ARD due dates and add to campus calendar.
• Additional Duties
  • Assist program staff with clerical tasks.
  • Perform routine checks and comparisons of reports/records for compliance.
  • Prepare and complete mailing processes of student records or correspondence.
  • Organize and maintain Special Education student folders and permanent records.
  • Process record requests from other schools/colleges.
  • Schedule students for testing and assessment appointments.
  • Answer telephones and respond to inquiries.
• Student and Parent Support
  • Assist with general program information.
  • Use School Pathways to add, edit, and monitor Special Education students.
  • Compile compliance reports for all Special Education students.
  • Audit and review internal monitoring reports.
  • Travel to multiple resource centers.
  • Support enrollment and identification of Special Education students.
  • Participate in department and program training and meetings.
  • Communicate effectively and timely with SPED departments.
  • Facilitate monitoring and completion of compliance checklists of IEPs.
  • Operate SEIS related CASEMIS functions.
  • Understand and operate PEIMS, ESPED, and TxEIS.
  • Strictly adhere to timelines, attendance and all Jubilee policies.
  • Perform other tasks as assigned.
• Charter & Community Responsibilities
  • Convey the charter's mission to the public and encourage support.
  • Illustrate understanding of charter and community needs.
  • Demonstrate productive skills to raise community and parent involvement.
  • Actively participate in student recruitment efforts.
• Charter Atmosphere
  • Encourage constructive, thoughtful climate.
  • Promote fairness of students and staff from all cultural backgrounds.
  • Communicate effectively to sustain Jubilee culture.
• Working Conditions
  • Ability to work in direct sunlight, extreme cold or precipitation.
  • Ability to lift and carry 50 lbs, bend, stoop, and twist continuously.

• Atikah Shemshack, Superintendent
• 4434 Roland Rd
• San Antonio, Texas 78222
• Phone:
• Email: atikah.shemshack